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Administrative Assistant

4 weeks ago

Bhubaneshwar, Odisha, India jam food & beverage pvt ltd Full time

· Manage Director's travel arrangements

· Maintain Director's office systems, including data management and filing.

· Maintain records of Director's contacts.

· Screen calls, enquiries and requests, and deal with them when appropriate.

· Produce documents, briefing papers, reports and presentations for the Director.

· Assist/support Director, Development Manager & Communications Manager in arranging funding partner and other events.

· Meet and greet visitors at all levels of seniority.

· Supervise all Trust incoming/outgoing mail.

· Any other duties as may reasonably be required by the Director.

· Supports client directly as the go-to person for all needs, including daily administration, calendar management, project coordination, delivering presentations, answering calls, etc

· Ability to interact with high profile clients and executives

· liaising with staff, suppliers and clients

  • · carrying out specific projects and research
  • Liaise with local authorities such as Development Authorities, Urban Local Bodies, Municipal Corporations, and Town Planning Departments.
  • Handle end-to-end processes for construction plan approvals, land use conversion, zoning compliance, and occupancy certificates.
  • Prepare and submit documentation for approvals (e.g., building plan, fire NOC, environmental clearance).
  • Follow up with departments to ensure timely clearances and resolve any objections or notices.
  • Build and maintain relationships with key officials in regulatory bodies.