Executive Assistant

3 hours ago

Gurugram Haryana India, IN adidas Full time

Purpose & Overall Relevance for the Organization:

To ensure that the Head of Department’s (HOD) administrational and operational tasks are being fulfilled in a professional and efficient manner.

Key Responsibilities:

  • Manage the calendar, schedule meetings and, preparing agendas and assist the HOD in staying on track with the daily schedule.
  • Responsible for travel arrangements and requirements, including obtaining visas respectively.
  • Provides smooth communication between the HOD’s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.
  • Assist HOD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
  • Manage all incoming requests into the HOD’s office (via mail, phone or email), and making sure they are addressed.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the HOD’s ability to lead effectively.
  • Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.
  • Discreet and confidential handling of sensitive company information.
  • Work with internal audiences and HOD’s direct reports to ensure agendas and deadlines are met.
  • Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
  • Documenting minutes of Team meetings and other meetings as required.
  • Responsible for arranging any HOD’s offsite meetings and other functions.
  • Undertake special projects under the direction of the HOD and perform other duties as needed.
  • Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

  • Excellent command of English
  • Excellent attention to detail
  • Strong work ethic
  • Proactive and efficient way of working
  • Customer oriented, approachable, and strong interpersonal skills
  • Excellent written and verbal communication skills
  • Good influencing and negotiation skills
  • Excellent organization, time management and problem-solving skills
  • Excellent MS Office skills (advanced)

Requisite Education and Experience / Minimum Qualifications:

  • University degree (graduate)
  • Minimum 5 years’ experience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry

  • Executive Assistant

    3 hours ago

    Gurugram, Haryana, India, IN Holland Advisors Full time

    Job Summary:-The Executive Assistant will provide high-level administrative support to the Business Head. This role requires exceptional organizational skills, attention to detail, and the ability to handle sensitive information with discretion. The Executive Assistant will be responsible for managing schedules, coordinating meetings, and performing various...

  • Executive Assistant

    3 hours ago

    Gurugram, Haryana, India, IN airtel Full time

    Job Name: Executive AssistantLocation : GurgaonExperience : 2 to 6 yearsLooking for Immediate Joiners.The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft...

  • Assistant to Chief Executive Officer

    3 hours ago

    Gurugram, Haryana, India, IN Hope Training College of Australia Full time

    Company Description We suggest you enter details here. Role Description This is a full-time hybrid role for an Assistant to the Chief Executive Officer based in New Delhi, with flexibility for some work-from-home arrangements. The role involves providing executive administrative assistance, managing the day-to-day schedule of the CEO, coordinating...

  • Vice President of Delivery- EMEA

    3 hours ago

    Gurugram, Haryana, India, IN Ally-eXecutive HR Full time

    Position Title : VP – Technology Delivery – EMEALocation : Noida or Gurugram, open to Bangalore Experience : 25-30 years of overall work experience with minimum 15+ years in aDelivery Head role in service consulting role specifically in Insurance ( P&C areas) Prerequisites1- Strong expereince in coding/ technical architecture / design in current or...

  • Executive Assistant

    3 hours ago

    Gurugram, Haryana, India, IN Acuity Knowledge Partners Full time

    Key Responsibilities: -Calendar & Meeting ManagementCoordinating with attendees on meetings and managing meeting calendarsFollowing up and scheduling finalized meetings, liaising with stakeholdersOrganizing transportation and taking meeting notes for online meetingsLiaising with stakeholdersTravel ManagementFlight scheduling & bookings, and hotel...

  • Assistant Manager

    3 hours ago

    Gurugram, Haryana, India, IN KG Engineering & Consultancy Full time

    Title: Assistant Manager / Senior Engineer – Tower Design Department: Design Level: JML Location: Gurugram Reporting to: Lead – TL DesignROLE DESCRIPTION (POSITION SUMMARY) The role holder is accountable for for assisting in the design, analysis, and optimization of high-voltage transmission towers. The role involves working closely with senior engineers...

  • Assistant Manager

    3 hours ago

    Gurugram, Haryana, India, IN HealthKart Full time

    About HealthKart:HealthKart is India’s leading nutrition and supplement platform. Founded in March 2011 by Sameer Maheshwari, an IIT and Harvard Business School graduate, HealthKart offers a comprehensive range of products, engagement tools and expert assistance for all your wellness and fitness needs. We have three marquee nutrition brands –...

  • Assistant Project Manager

    3 hours ago

    Gurugram, Haryana, India, IN Chalk Studio Full time

    About the Role:We seek a dynamic Assistant Project Manager who thrives on accountability and precision. This role demands a leader who can independently drive project timelines, coordinate seamlessly with vendors and contractors, and ensure flawless site execution—from planning to final handover. You will act as the single point of responsibility for your...

  • Assistant Finance Manager

    3 hours ago

    Gurugram, Haryana, India, IN Stupa Sports Full time

    Company DescriptionStupa is a global sports technology company with a passion for table tennis, badminton, padel, and pickleball. We provide digitized event management systems for sport federations, performance analytics for athletes, OTT for fans, and live streaming services for betting and media houses. Our AI-enabled video solutions, used by national...

  • Executive Asst to CEO

    3 hours ago

    Gurugram, Haryana, India, IN SV Management Consultants Full time

    Executive Asst to CEO - For MNC in EV Manufacturing CompanyKey Responsibilities:Administrative SupportManage and maintain the calendar, appointments, and travel arrangements.Prepare and edit correspondence, reports, presentations, and other documents.Handle confidential information with integrity and discretion.Communication ManagementScreen and prioritize...