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Executive Assistant

1 month ago

Gurugram Haryana India, IN adidas Full time

Purpose & Overall Relevance for the Organization:

To ensure that the Head of Department’s (HOD) administrational and operational tasks are being fulfilled in a professional and efficient manner.

Key Responsibilities:

  • Manage the calendar, schedule meetings and, preparing agendas and assist the HOD in staying on track with the daily schedule.
  • Responsible for travel arrangements and requirements, including obtaining visas respectively.
  • Provides smooth communication between the HOD’s office and internal departments/directors, demonstrating leadership qualities in maintaining open and transparent communication and support to the Senior Leadership team.
  • Assist HOD in meeting preparation and timely communication, both written and oral, with employees and external audiences. This may include drafting correspondence and preparing other required presentations/documentation with minimal supervision.
  • Manage all incoming requests into the HOD’s office (via mail, phone or email), and making sure they are addressed.
  • Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the HOD’s ability to lead effectively.
  • Prioritizes conflicting needs, handles matters expeditiously, proactively and follows through on projects to successful completion often with tight deadlines.
  • Discreet and confidential handling of sensitive company information.
  • Work with internal audiences and HOD’s direct reports to ensure agendas and deadlines are met.
  • Manage and oversee that all expenses and invoices are processed such as medical health reimbursements.
  • Documenting minutes of Team meetings and other meetings as required.
  • Responsible for arranging any HOD’s offsite meetings and other functions.
  • Undertake special projects under the direction of the HOD and perform other duties as needed.
  • Ad-hoc support with projects, activities and tasks as needed.

Knowledge, Skills and Abilities:

  • Excellent command of English
  • Excellent attention to detail
  • Strong work ethic
  • Proactive and efficient way of working
  • Customer oriented, approachable, and strong interpersonal skills
  • Excellent written and verbal communication skills
  • Good influencing and negotiation skills
  • Excellent organization, time management and problem-solving skills
  • Excellent MS Office skills (advanced)

Requisite Education and Experience / Minimum Qualifications:

  • University degree (graduate)
  • Minimum 5 years’ experience in supporting senior management ideally within (sporting) apparel/fashion/shoes or FMCG industry