Executive Assistant

3 weeks ago

Noida Uttar Pradesh India, Ghaziabad OneXtel Full time

We are seeking a dynamic and business-oriented Executive Assistant to partner closely with senior leadership. This role is designed for someone who brings strategic thinking, operational rigor, and communication excellence to enable the executive to focus on high-impact initiatives. The ideal candidate is more than a support function—they are a thought partner who ensures priorities are met, decisions are informed, and meetings are productive.

Key Responsibilities:

  • Strategic Support: Act as the right hand to the executive by helping manage priorities, track business initiatives, and ensure timely follow-through on action items.
  • Presentation Development: Create and design high-quality business presentations and reports for internal reviews, strategic meetings, board discussions, and external stakeholders.
  • Meeting Management & Documentation: Prepare agendas, attend key leadership meetings, and capture detailed, action-oriented Minutes of Meeting (MoMs). Track follow-ups and ensure accountability across stakeholders.
  • Information Coordination: Serve as a communication bridge between the executive and cross-functional teams, clients, or partners to ensure consistent flow of information and alignment.
  • Project & Priority Tracking: Monitor key projects and strategic deliverables, provide status updates, flag risks, and ensure timely execution by relevant teams.
  • Decision Support: Assist in gathering business intelligence, conducting research, and summarizing insights to support data-driven decision-making.
  • Time Optimization: Evaluate and filter incoming requests, meetings, or information to ensure the executive’s time is focused on the most critical areas.
  • Confidential Handling: Manage sensitive business and personnel information with the highest level of professionalism and discretion.

Key Requirements:

  • 6–10 years of experience in a strategic executive support, chief of staff, or project coordination role.
  • Strong business acumen and the ability to understand high-level organizational priorities.
  • Excellent written and verbal communication skills.
  • Proficiency in MS Office or Google Workspace, especially PowerPoint/Slides and Excel/Sheets.
  • Experience preparing executive-level presentations and handling MOMs or project tracking.
  • Ability to multitask, adapt quickly, and work independently in a fast-paced environment.
  • High emotional intelligence, professional integrity, and attention to detail.

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