Secretary

2 weeks ago

Mumbai, Maharashtra, India KOITA FOUNDATION Full time
Koita Foundation is committed to helping NGOs scale effectively and accelerating digital health adoption in India.

Over the past 5 years, Koita Foundation has worked very closely with over a dozen NGOs across education, healthcare and livelihood segment to help them digitally transform their operations.

As part of the Digital Health initiative, Koita Foundation partners with leading academic institutions, hospitals, healthcare technology companies, and NGOs to drive Digital Health adoption in India.

Secretary

Location:
Mumbai

Reporting to:
Directors

Position Overview

Key responsibilities include but are not limited to:

-
Administrative Support:

  • Manage and organize the office space, ensuring a neat and tidy work environment.
  • Draft, proofread, and edit documents, letters, and reports as needed.
  • Maintain and update the company's filing system, ensuring easy retrieval of documents.
-
Scheduling and Coordination:

  • Arrange and schedule meetings, appointments, and events for executives and staff.
  • Prepare meeting agendas, take minutes, and distribute them to relevant participants.
  • Coordinate travel arrangements and accommodation for employees when required.
-
Communication and Interaction:

  • Interact with clients, visitors, and vendors in a professional and courteous manner.
  • Assist in preparing presentations and materials for meetings and conferences. pg.
  • Collaborate with various departments to facilitate communication and streamline processes.
-
Data Management:

  • Manage and update databases, ensuring accurate and uptodate information.
  • Compile and analyze data to create reports, charts, and presentations as needed.
-
Office Operations:

  • Order and maintain office supplies, always ensuring an adequate inventory.
  • Coordinate with IT support for resolving technical issues and managing office equipment.
-
Confidentiality and Security:

  • Handle sensitive information with the utmost confidentiality and discretion.
  • Ensure compliance with data protection regulations and company policies.

Requirements and skills Bachelor's Degree

  • Over 5 years of experience e.g., as Secretary, Executive Assistant, Business Development, Sales
  • Strong ability to engage with senior executives on phone and work with their office to schedule meetings / discussions
  • Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  • Good understanding of business needs and ability to prioritise

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