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Office Administrator
7 days ago
Job title
Office Administrator
Reports to
General Manager, India
Direct Reports
Office Assistant
Job purpose
The Office Manager will act as the organizational keystone of our India team, providing essential support to company operations by maintaining office systems, facilities, and ensuring seamless day-to-day functionality.
This role involves a hands-on approach to uphold and facilitate adherence to company policies, statutory compliance, and efficient office management.
The Office Manager will also assist with HR-related activities, including employee events, benefits management, and documentation, contributing to a positive and productive work environment.
Duties and Responsibilities
- Oversee office operations, supervise the office assistant and provide support to inoffice staff regarding office space and other needs, and ensure that office decorum and compliance with company procedures, policies, and statutory requirements are consistently upheld.
- Coordinate travel arrangements for staff, including booking flights and managing itineraries for all company events.
- Liaise with and build relationships with external parties, including vendors, service providers, and government entities to ensure smooth office functioning and adherence to compliance requirements.
- Assist with budgeting, bookkeeping, and financial documentation as and when required.
- Maintain an efficient work environment through managing office supplies, equipment, space planning, and facilities maintenance.
- Coordinate IT hardware logistics and provide administrative support to ensure technology needs are met promptly and effectively.
- Handle endtoend facility management and oversee corporate compliance for operations in India.
- Coordinate Work-FromOffice weeks and administer all employee benefits, events, and initiatives to support a positive workplace culture.
- Ensure proper maintenance and confidentiality of employee documentation and HR records.
Qualification & Attributes
- Must be a local resident of Ahmedabad with a good understanding of the culture, business practices and regulatory environment
- Bachelor's degree in business administration, or a related field.
- Proven experience in office management related roles.
- Strong organizational, time management and leadership skills.
- Excellent written and verbal communication skills and the ability to work with International teams.
- Familiarity with HR practices, compliance issues, and employment law is a plus.
- Proficiency in Google Workspace and Microsoft Office.
- Attention to detail and problemsolving skills.
- Ability to handle confidential information and changing situations with discretion, in a calm and professional manner.
- A proactive and flexible approach to work, with a willingness to take on additional responsibilities as needed.
- A team player having solid interpersonal skills and the ability to work with various types of personalities within an office setting.
- Experience in handling payroll and bookkeeping is a plus.
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