Administrative Assistant Chennai, Tamil Nadu
1 week ago
Why will you enjoy this new opportunity?
VMware's Platform Services organization is a team focused on delivering the tools, services, and processes our engineering teams need to deliver the VMware products to our customers.
At VMware we unite under a core set of EPIC2 Values:
Execution, Passion, Integrity, Customer, and Community. Our guiding principle is "innovate in everything".
Each day you will be challenged to bring curiosity, diversity, and an eagerness to collaborate toward bold ideas across all aspects of our business.
We do it with a spirit of inclusion and trust acting as 'One VMware' to help our customers win.Success in the Role:
What are the
performance
outcomes over the first 6-12 months you will work toward completing?
Provide force multiplication for senior executives in our Chennai, India office:
- Within 15 days of employment, become familiar with VMware tools, processes, and procedures required to schedule travel, manage expenses, book meetings, and more.
- Within 30 days, get to know the key members of the team, high priority initiatives, and become comfortable with the operating cadence of the organization.
- Within 45 days of employment, move into proactive management of calendar and scheduling.
- Over the remainder of the year, become an essential force multiplier for the supported executives
What type of work will you be doing? What assignments, requirements, or skills will you be performing on a regular basis?
We are seeking an Executive Assistant with passion, high integrity, great communication skills, and problem-solving ability to support and coordinate projects for our India locations within VMware's Platform Services Organization.
Responsibilities of the Executive Assistant include, but are not limited to, the following:
- Coordinate and plan meetings, conference calls, and special events, including arrangement of logistics, meeting space, communications, and catering
- Arrange and confirm local, domestic, and international travel for the executives
- Facilitate clear communication and maintain credibility, trust and support between the assigned executives and internal staff, and with external clients and partners
- Create, edit, and proofread business communications and documents utilizing MS Word, Excel, and PowerPoint
- Prepare/track expense reports
- Create/track purchasing requests as required
- Special projects on an asneeded basis
- Support general organization activities such as organization chart updates
What is the leadership like for this role? What is the structure and culture of the team like?
The Hiring Manager for this role the Director R&D Operations for VMware's SEBU.
They are responsible for a broad and diverse team managing operations for Chennai Executives and for providing services to the larger engineering organization.
The team is based globally, but we are very remote friendly. Where is this role located?Flexible:
The role is considered flexible and will be a mix of working from a local VMware office and remote depending on your preferences and the arrangements determined with your future manager.
You will be expected to live within a reasonable non-daily commute of the office.What are the benefits and perks of working at VMware?
- Medical Coverage, Retirement, and Parental Leave Plans for All Family Types
- Generous Time Off Programs
- 40 hours of paid time to volunteer in your community
- Financial contributions to your ongoing development (conference participation, trainings, course work, etc.)
- Wellbeing annual program
Equal Employment Opportunity Statement
VMware is an Equal Opportunity Employer committed to providing employees with a work environment free of discrimination and harassment.
All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, HIV status, family medical history or genetic information, family or parental status including pregnancy, or any other status protected by the laws or regulations in the locations where we operate.
VMware will not tolerate discrimination or harassment based on any of these characteristics.- Medical Coverage, Retirement, and Parental Leave Plans for All Family Types
- Generous Time Off Programs
- 40 hours of paid time to volunteer in your community
- Rethink's Neurodiversity program to support par
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