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Senior Confidential Secretary

3 months ago

Mumbai, Maharashtra, India HSBC Full time

Some careers open more doors than others.

If you're looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further

Job Introduction

The Senior Confidential Secretary will assist National Head in secretarial and administrative duties

Principal Responsibilities

Schedule meetings with internal and external stakeholders, Mutual Fund companies & Insurance companies Liaise with Travel Desk for Local and Overseas travel, Car, hotel accommodation, Visa, Forex are effectively organized Procure stationary through Fusion, raise expense claims and settlement To foster team spirit in the department organize for department lunch/dinners and staff birthdays Ensure Workshops and Seminars are meticulously managed with all arrangements in place Managing overseas visitors, Itinerary, travel and liaise with business units for appointments Screening enquiries, requests and handling them appropriately Keeping details of appointments and daily schedules, self correspondence maintaining files and correspondence to form a comprehensive information system Organize Weekly meetings for the GPB team, and add/delete members of the GPB department distribution list on regular basis Attend to visitors and follow up with team on actionables Actively participate and organize team building activities to cultivate a "connected" work atmosphere Requirements BCOM with 5 to 10years of work experience The job holder should possess a high degree of sensitivity, judgment, independence and excellent communication and interpersonal skills as she has frequent contact with clients, overseas visitors, and various internal departments, both local and overseas.The job holder will work collectively with colleagues and key stakeholders in Group, Regional and local

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You'll achieve more at HSBC.

HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.