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Executive Assistant

3 months ago

Mumbai, Maharashtra, India UNISON INTERNATIONAL CONSULTING (The Recruitment Company) Full time
Looking for an EA / Admin for One of the leading retail brand in Mumbai, Candidate with experience in
What will be the core duties of the role?

Front office responsibilities:
Greet clients and visitors with a positive, helpful attitude.
Assisting clients in finding their way aroundthe office.
Maintaining visitor logs.
Professionally answering phones,and routing calls as necessary.

Admin responsibilities and Generalmanagement:
Assisting colleagues with administrative tasks.
Performing ad-hoc administrative duties.
Monitor office supplies and place orderswhen necessary
Keep updated recordsand files
Coordinate office activities andoperations to secureefficiency and compliance to company policies
Manage agendas/travel arrangements/appointments the employees
Maintain the generaloffice filing system
Oversee facilities services, maintenance activities and tradespersons (e.g electricians)
Organize and supervise otheroffice activities (recycling, renovations, event planning etc.)
Executive Assistant to Commercial Director

Travel Management:
Develop programs for corporate travel and negotiate deals
Handle and oversee all travel arrangements (air, hotel etc.)and operations
Manage relationships with travelagencies and vendors
Negotiate contracts or rates withtravel service providers
Provide advise on traveldocuments, insurance, import/export regulations etc.
Ensure compliance in all aspects of travel procedures
Drive continuous improvement of travel programs

Attendance and Leave Management:
Tracking the daily attendance of sales teamand consolidating it on monthly basis.
Collating Sales Advisors Manual attendance andHead Count match.
Tracking the entire Whitecollar attendance and keeping records
Tracking and managing the leave balance of all employees

Compliances:
Ensure the department's compliance with all required legal guidelines.
Prepare and audit checklist of all applicable statutory laws and the compliance status.
Support desk for employees with PF and ESIC queries, ensuring the queries are sorted and they have a good employee experience
Ensure the office is Fire compliant

Experience: 5 to 12 Years

Budget up to 6.5 LPA

Please connect over mail :
Akshay: or Whtsaap