Project Administrator
1 week ago
At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet.
By doing so we touch millions of people's lives every day. And we need people like you to make it happen._Job Summary:
In charge of the administration of the project in coordination with the project manager
What you will do:
Pre sale
- Ensure in the computer tool the transfer of the contract from the presale to the realization.
- Communicate to the customer the order acknowledgment approved by the Project Manager
- Monitor the management of direct orders from the MC Tetra Pak to the PC TPGSF
- Collect, record and verify bank documents.
- Establish the administrative documents related to the shipment in accordance with the terms of the contract and the country/customer constraints
- Follow the shipping schedule with the logistics manager (load forecast) and inform the parties stakeholders.
- Track shipments to "major export" suppliers (return of parts) and R&D (powder samples)
- Invoicing in accordance with the terms of the contract, customer reminders and handling disputes
- Point the databases guarantees / bank statements: control, disseminate
- Regularly send the project manager a statement of payments
- Establish a followup of the cashflow (followup of the invoicing part)
- Feed the indicators
- Update all dashboards
- Monitor offbudgets.
- Establish a weekly update with a customer contact to keep them informed of the progress of shipments.
- Ensure the followup of the good realization of the documentations related to the project.
- Passage of "purchase requisition" via SAP for services
- Create and maintain existing documentation: Standard models of processes, procedures, forms
We believe you have:
- Experience of 2 to 6 years in relevant field
- Should have a degree in any field
We Offer You
- A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
- A culture that pioneers a spirit of innovation where our industry experts drive visible results
- An equal opportunity employment experience that values diversity and inclusion
- Market competitive compensation and benefits with flexible working arrangements
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