Project Administrator

1 week ago


Pune, Maharashtra, India Tetra Pak Full time

At Tetra Pak we commit to making food safe and available, everywhere; and we protect what's good - protecting food, protecting people, and protecting the planet.

By doing so we touch millions of people's lives every day. And we need people like you to make it happen._

Job Summary:

In charge of the administration of the project in coordination with the project manager

What you will do:

Pre sale

  • Ensure in the computer tool the transfer of the contract from the presale to the realization.
Administrative follow-up of the order, invoicing, logistics

  • Communicate to the customer the order acknowledgment approved by the Project Manager
  • Monitor the management of direct orders from the MC Tetra Pak to the PC TPGSF
  • Collect, record and verify bank documents.
  • Establish the administrative documents related to the shipment in accordance with the terms of the contract and the country/customer constraints
  • Follow the shipping schedule with the logistics manager (load forecast) and inform the parties stakeholders.
  • Track shipments to "major export" suppliers (return of parts) and R&D (powder samples)
  • Invoicing in accordance with the terms of the contract, customer reminders and handling disputes
Financial monitoring of projects, reporting

  • Point the databases guarantees / bank statements: control, disseminate
  • Regularly send the project manager a statement of payments
  • Establish a followup of the cashflow (followup of the invoicing part)
  • Feed the indicators
  • Update all dashboards
  • Monitor offbudgets.
Administrative and quality management

  • Establish a weekly update with a customer contact to keep them informed of the progress of shipments.
  • Ensure the followup of the good realization of the documentations related to the project.
  • Passage of "purchase requisition" via SAP for services
  • Create and maintain existing documentation: Standard models of processes, procedures, forms

We believe you have:

  • Experience of 2 to 6 years in relevant field
  • Should have a degree in any field

We Offer You

  • A variety of exciting challenges with ample opportunities for development and training in a truly global landscape
  • A culture that pioneers a spirit of innovation where our industry experts drive visible results
  • An equal opportunity employment experience that values diversity and inclusion
  • Market competitive compensation and benefits with flexible working arrangements
This job posting expires on** 28/02/2023

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