Flo - Accounts (Bill Passing)

2 weeks ago


Ahmedabad, Gujarat, India Aditya Birla Group Full time

Designation:
Deputy Manager

Updated:
May 24, 2024

Location:
Gujarat, India

Organization:
Pulp and Fibre

KRA1

  • Payable Accounting
(Bill Passing & Payments)

  • Accounting of Pulp, Charcoal, Lime & other Raw Material.
  • Accounting of all type of Freight Expenses (RM & Engg.)
  • To follow-up with SCM Department for Documents of Pulp & Other import Expenses.
  • To follow-up with Purchase Department for PO and Invoices.
  • To follow-up with Stores Department for GR/IR clearance and Receipt of material in case of Advance & Freight payment.
  • To follow-up with stores & SAP helpdesk Where Invoice Verification is not possible due to quality check not being performed.
  • To follow-up for reversing GRN if wrongly prepared & fresh GRN Preparation.
  • Review and monitor SAP systems along with standards periodically.
  • Analyze and take corrective actions in case of discrepancy
  • To ensure timely adjustment of Debit/Credit notes pertaining to Supplier.
  • To ensure that Retention / security deposit are properly deducted during bill passing. Also, wherin PBG / ABG is to obtained before Payment.
  • To ensure timely payment as per PO terms and follow up with purchase dept wherever there is error in PO preparation.
  • Arrange for amendment in PO Terms and condition as & when necessary.
KRA2

  • Monitoring of RM-GRIR, RM-Creditors & PBG/FDR.
  • Over all monitoring of RM-GRIR, & RM-Creditors scrutiny and removal of unwanted GRIR with proper approval and maintain at minimum level.
  • Monitoring of PBG/FDR/ABG.
KRA3

  • To follow-up for advances /adjustment.
  • To monitor party-wise ledger for Advances as per PO terms and follow-up with Purchase department as well as vendor on monthly basis.
  • To monitor party-wise ledger for Advances as per PO terms and follow-up with SCM department (for overall RM-Import Expenses) on monthly basis.
  • Ensure that advances are deducted before release of payments against bills.
  • Prepare list of advances and follow up with Purchase/ supplier for their settlement.
KRA4

  • Bill Clearance - To ensure speedy Bill Passing with accuracy.
  • To get the Bills finally checked in line with purchase orders and as per agreed contractual terms & conditions.
  • Adjustments, issue of Debit/Credit Notes and timely payments
  • Ledger scrutiny of Supplier for reconciliation purpose
  • To ensure the all bills are booked in relevant month. To meet this end, we regularly follow up with suppliers. Due to this follow up our un-paid liability remains very low.
  • To keep liaison with stores/purchase department on day-to-day basis for unpaid liability, GR/IR, Advance, Purchase orders and Bills for smooth functioning.
KRA5

  • MIS Preparation Support for monthly reports.
  • To Generate various reports as required by MIS section & CFD.

Reports:

  • Transfer Pricing Data to CFD.
  • Allocated Trial balance of Raw material
  • Unpaid liability report
  • PBG/FDR Detail.
  • CIF Report of RM-Import.
  • Manual Monitoring of Pulp Register Vendor wise.
  • Credit Allocation.
  • Material in Transit of Pulp & Other RM.
KRA6

  • Development of Systems & Statutory Compliances

Development of Systems:

  • 2. Ensure implementation of all the policies and systems in Bill Passing and provide commercial support to other department.

Statutory Compliances:

  • 4. Ensure or deductions of TDS from all payments (applicability of TDS)/adjustment as applicable
  • To ensure timely Payment of Statutory dues to Govt. Department.
  • To ensure that Proper booking of GST liability as well as GTA for Transportation.
KRA7

  • Balance Sheet Related Work
  • Discuss and co-ordinate with Auditors.
  • Preparation of Various details required for finalization like Outstanding Liability, Expenses detail etc.
  • Forex Revaluation Report.
  • Co-ordination with other Units (Related party transaction) and within Group to ensure that the Balance Sheet is prepared as per requirement and in stipulated time.

Qualifications:

Master Of Commerce,Bachelor Of Commerce

Minimum Experience Level:

5-12 Years

Report to:

Manager
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