Document Controller

1 week ago

Bengaluru, Karnataka, India Atkins Full time

As one of the world's leading consultancies operating in the built and natural environment, offer unparalleled opportunities for talented individuals in search of a rewarding career both in India and around the world.

Atkins India is committed to design excellence in the delivery of first-class solutions which combine innovation, imagination, and best practice.

Atkins is a member of SNC Lavalin Organization.

Founded in 1911, SNC-Lavalin is a global, fully integrated professional services and project management company and a major player in the ownership of infrastructure.

The combined entity of Atkins and SNC-Lavalin has created one of the largest global engineering and project management consultancies with approximately 50,000 employees and operating across 50 countries.


About the Job
Support and assist regional project management teams to translate documents from English to French and vice-versa. Besides, there should be capability to manage and control documentation of customers and vendors i.e. proposals, product related issues and drawings/documents in a timely and efficient manner.

Read more about how you can thrive with us.

About the Team
We are looking for
Document Controller to join our team. This role will be based at our Atkins office in
Bangalore, IN.

How will you contribute to the team?
Translation

  • Translate documents from English to French and viceversa
  • Review French and English documents
  • Use Translation CAT (Computer Aided Translation) tools as required
  • Do formatting of French and English documents
Document Control

  • Receive, distribute, and track comments received from customers and manage the flow of correspondence in and out of the company through proper transmittals; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential and proprietary information.
  • Prepare and maintain a filing system in various collaboration platforms e.g. Aconex, SharePoint as per project requirements. This filing system allows management team to get an updated Customer & Supplier issued documents as receiving, recording, and processing for internal and external organizations review and approval. Update changes of computerized or manual control records; release documents and notify the affected departments.
  • Maintain a Master Document Register (MDR) consisting of drawings, specifications, procedures and plans.
  • Examine documents such as blueprints, drawings, change orders, and specifications to verify completeness and data accuracy. Review and verify project documents for completeness, format, and compliance with contract requirements.
  • Distribute and submit documentation to the project team, management team and customers for their review, approval and comments.
  • Followup with all the stakeholders to monitor and closure as per the schedule of due dates for drawings, specifications, software, technical manuals, and other documents.
  • Liaise with engineers, managers, customers, and other stakeholders to discuss the project, prepare documents, or modify contract schedules. Liaise with document originators or engineer's liaison personnel to resolve discrepancies and compiles required changes to documents.
  • Provide support to other departments within the framework of the project e.g. assisting flow of company info.

What will you contribute?

Minimum Qualification and Experience

  • Graduate in any discipline preferably from the technical background
  • Must have experience of 38 years in Translation (manually and using CAT tools) and preferably in Document Control in engineering, manufacturing or construction
  • High proficiency in French is a must to review and translate French documents

Other skills

  • Adaptability to cope with diverse systems and procedures applicable to a variety of projects
  • Demonstrated ability to communicate effectively both verbally and in writing
  • Willing and proactiveness to work under tight deadlines and taking ownership of the tasks assigned to him or her
  • Ability to manage the document control process independently with minimum supervision
  • Ability to utilize Word, Excel, PowerPoint, etc. as tools to enable effective evaluation of information and reporting to Management

Preferred Tools:

  • MS Office tools: Excel, Word, PowerPoint, etc.
  • Translation: Trados, MemoQ, Wordfast, etc.
  • Document Control: Aconex, SharePoint, EDMS and DEMACS

What do we offer at Atkins?
At Atkins, you will enjoy a robust rewards package which includes:

  • Great learning curve with ample opportunity to work on challenging projects
  • Competitive salary
  • Paid Time Off (PTO)
  • Group Insurance
  • Retirement Savings Plan with employer match
  • Employee Assistance Program (EAP)
  • Learning and development programs, training, career opportunities and a highly regarded tuition reimbursement program

Our Values
Our values are the essence of our id

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