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Executive Assistant To Md'S Office

3 months ago

Delhi, Delhi, India Preferred Square Full time

Key Responsibilities:

Calendar Management:
Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences

Travel Coordination:
Make travel arrangements for the Managing Director, including booking flights, accommodations, and transportation

Communication Management:
Handle incoming and outgoing communications on behalf of the Managing Director, including emails, phone calls, and written correspondence

Documentation and Filing:
Maintain and organize files, records, and documents, ensuring they are easily accessible and up-to-date

Meeting Support:
Prepare agendas, take minutes, and distribute materials for meetings attended by the Managing Director

Administrative Support:
Provide general administrative support, including preparing reports, presentations, and other documents as needed

Project Assistance:
Assist the Managing Director with special projects and initiatives, coordinating tasks and ensuring deadlines are met

Relationship Management:
Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and vendors

Confidentiality:
Handle sensitive information with discretion and maintain confidentiality at all times

Qualifications:
Bachelor's degree preferred. Proven experience of 2-4 years as an executive assistant or similar role, supporting senior-level executives. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills. Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook). Flexibility and adaptability to changing priorities and situations. Attention to detail and accuracy in all work. Ability to work independently with minimal supervision.