Executive Personal Assistant

2 weeks ago

Delhi, Delhi, India Chargeback Gurus Full time
Hi ,

We are looking for Executive Assistant for chargebackgurus
Interested candidates can drop your CV to

Duties and Responsibilities :

  • Work directly with the CPO & GM to support all aspects of daily work routine.
  • Maintain the Executive's calendar, including scheduling meetings, appointments, speaking
engagements, and travel (may include domestic and international) arrangements. Exercise
discretion in committing time and evaluating needs.

  • Serve as a liaison between the Executive Team, staff, and the public. This includes receiving
and screening the phone calls and visitors, answering a variety of questions with tact and
diplomacy, taking messages, and directing calls appropriately for resolution.

  • Coordinate work with other CBG staff as needed; play a key role in the coordination of staff
efforts.

  • Assist the Executive in development of presentations for internal and external audiences.
  • Determine priority of matters of attention for Executive; redirect matters to staff to handle,
or handle matters personally, as appropriate.

  • Keep the Executive advised of time-sensitive and priority issues, ensuring appropriate
follow-up.

  • Attend meetings and take notes of discussion; prepare the initial draft of minutes and
summaries.

  • Manage sensitive matters with a high level of confidentiality and discretion.
  • Organize complex calendars and schedules.
  • Manage logistics for meetings and events.
  • Be responsive to emails/texts/phone calls, with contact outside normal business hours.
  • Use discretion, confidentiality, and good judgment to handle C-Level matters.
  • Represent the company and the Executive in a positive light through great follow-through
skills and sound judgment.

  • Conserve the Executive's time by reading, researching, collecting and analyzing information
as needed, in advance.

  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other
documents in support of the business needs.

  • Arrange travel and accommodations for executives and prepare expense reports.
  • Screen incoming telephone calls; referring non-routine calls to the appropriate staff.
  • Excellent communication and time management skills; proven ability to meet deadlines.
  • Ability to function well in a fast-paced environment; performs additional duties as assigned
by the Executive.

  • Support HR Team for onboarding plan, learning and development needs with Guru
Academy, and supporting with employee engagement events.

HR Support :

  • Assist the HR team in coordinating and implementing the onboarding plan for new
employees. This includes preparing the onboarding plan and scheduling orientation
sessions.

  • Learning and Development: Collaborate with the L&D Lead on Guru Academy platform,
and scheduling training sessions along with the required administrative arrangements.

  • Employee Engagement: Support the execution of employee engagement events with the
Lead People Partner & Engagement associated to birthday, anniversary celebrations,
festival celebrations etc. This includes coordinating logistics, scheduling and
communicating event details to employees, and assisting to ensure these events run
smoothly.

Job Requirements:
1 to 3 years of experience in an administrative role reporting directly to upper management
Work experience as an Executive Assistant, Personal Assistant or similar role
Excellent written and verbal communication skills
Discretion and confidentiality
Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.

Regards,
Team HR

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