Personal Assistant to CEO

1 week ago


Hyderabad, Telangana, India Goldsikka Full time

Job Summary:
The Executive Secretary works organically with all business units across the enterprise ensuring harmony, cohesion and communication. Coordinates with internal and external stakeholders, providing prompt and customer-focused service. Processes invoice payments and expense reports.

Duties & Responsibilities:

  • Serve as personal assistant by planning, initiating, and carrying to completion clerical, secretarial, and administrative office activities. Proactively anticipates the operational needs of the Deputy Superintendent and Superintendent Office
  • Maintain comprehensive and accurate business records, documents and reports
  • Process invoice payments and expense reports
  • Work organically with all business units across the enterprise ensuring harmony, cohesion and communication
  • Coordinate with internal and external stakeholders, providing prompt and customerfocused service
  • Organize meetings, including scheduling, sending reminders and organizing catering when necessary
  • Answer incoming phone calls in a professional manner and accurately take messages
  • Manage the SVP's daytoday calendar, including making appointments and prioritizing the most sensitive matters
  • Coordinate travel arrangements (both domestic and international) and create trip itineraries for SVP and other unit staff
  • Use various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects

Requirements & Skills:

  • Completion of High School, GED and/or Vocational training
  • Five (5) years of Administrative/Secretarial experience
  • Experience to include progressively responsible administrative and coordination experience working in a director and/or an executive office environment
  • Skilled in preparing and maintaining accurate records, reports and files
  • Ability to communicate effectively, both orally and in writing


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