Work place manager

1 week ago

Gurgaon, Haryana, India JLL Full time

Competencies

Communication skills Planning and organizational skills Negotiation skills Problem analysis Decision-making Judgment Client service orientation Adaptability Teamwork Presentation skills Computer Knowledge Technical knowledge of building services Innovative approach at work

Responsibilities

Facility Operations

To ensure Facility Maintenance and Upkeep on an ongoing activity To act as a single point of contact for the designated facility for all FM escalations. Ensure Upkeep Schedule and Execution as per the schedules. Direction of daily/Weekly work at site to the staff Ensure Cafeteria Management related to hygiene and food safety. Follow Building Inspection Plan as per the process. Govern Daily Walk around and Snag Closures Manage Engineering Operations as per the defined SOW's and SOPs and to ensure 100% uptime of all equipment's present in the facility. Ensure Environment, Health, and Safety practices. Managing Client/VVIP Visits and Walkthroughs Managing Govt. Official Visitors Delivering and adhering to the agreed KPI and SLAs Ensure Incidents are managed and communicated as per the escalation matrix. To Ensure Builders Co-ordination on their deliverables To ensure Preventive and Breakdown Maintenance (52 Weeks Planner) are adhered. Attending to Ad hoc Requirements and to assist operations manager and GARTNER leads in all F&S related internal audits and business specific external audits. Manage IC Requests within the TAT Ensure Asset Management - Bonded and Non-bonded Ensure Stores Management Co-ordination with CP Team on Seat Planning Project Movement (Deals) - Co-ordination Supervision of Functional Areas - Reception, Helpdesk, Mailroom, Key room, BMS, Time Office, Cloak Room, Wellness, Gym, Recreation, IRC, Projector Management etc. Transport Operations - Co-ordination /Events - Co-ordination /Logistics - Co-ordination Govern Scrap and Waste Management Conduct R&R Programs Follow Business Continuity Management process Ensure BGC for Direct and TPV Staff Perform Daily/Weekly/Monthly checks Ensure Drop Ins and Additional Power Loads are handled as per process Use of Technology Tools and Operations Co-ordinate - Expansions, Go Lives and Decommissioning Fact Finding of abnormalities Conduct Facility Risk Assessment and Mitigation Perform Facility Access Management - Level 2 and Level 3 areas Operational requirement approvals - Photography, space blocking, Bay decoration etc. Mailer Communication for all major events/activities. Fire Drill, Shutdown, Food Festivals, Major Breakdowns Should have complete knowledge & functionality e.Fit tools (VMT, IMT, Site Ops. Site Inspection tool), BGC and work permit tool.

Facility Reports

Ensure Daily/Weekly/Monthly Reports are sent as per timelines. CRM Dash Boards are sent as per timelines. Fire Drill Reports are sent as per timelines.

Service Partner - Vendor Management

Ensure Vendor Partner Deliverables Ensure Monthly Performance Review and Scoring Ensure Service Partner Induction and Termination as per process

Estate Management

Ensure monthly meetings with the builder is conducted to discuss on the issues/concerns followed with closures. Ensure building services are executed by the builder as agreed in the contract. Ensure all open points under builder SCOPE is closed with necessary action. Ensure submission of rental/utility invoices on time by the builder and track for payment process Co-ordinate with builder on necessary action during the annual shutdown activity Initiation and tracking of ad-hoc special requests / seeking support of RE teams to resolve builder issues.

Compliance

Ensure Building Statutory Compliance Ensure CLRA is adhered. Ensure coordination on Cafeteria Compliance is adhered.

Finance and Procurement

Ensure Office Services, R&M, Capex and Special Budgets are managed effectively. Ensure Projections are done accurately. Follow up for the Purchase Orders and timely completion of the work. Ensure Governance Score and Work Completion within TAT Ensure Invoicing is done within the timelines. Ensure Utilities - Projection to Invoicing are done with the timelines. Ensure Petty Cash Management is done accurately. Ensure Non-PO Approvals are managed effectively.

Mock Drills

Ensure Fire Drills are conducted as per the calendar. Ensure Wellness Mock Drill are conducted as per the schedule Ensure CCR Mock Drill are conducted as per the schedule Ensure BCP Mock Drill are conducted as per the schedule

Training & Development

Ensure Direct Staff Training & Development Ensure TPV Staff On-boarding and Training Ensure Cafe Staff Training and other vendor partners Ensure Floor Warden Training prior to Fire Drill Ensure TPV Fire Safety Training prior to Fire Drill

Connect Programs

Ensure Focus Meetings/Bay Connects are conducted as per the calendar Ensure Workplace Connects are conducted as per the calendar Participate in Workplace Town Halls and provide quality inputs Ensure Stake Holder Connects (BU, CRM, SDL,WL Etc) Ensure VOC's and CCP Survey Closures

Internal Review Programs

Ensure Weekly Reviews - Zonal Call/Growth and Consolidation Calls Ensure Monthly Management Reviews are conducted as per schedule Participate in Ops Reviews and provide quality inputs Provide quality inputs for Quarterly Business Reviews Provide quality inputs for Half Yearly Business Reviews

Internal & External Audits

To ensure support to GARTNER management in ISO certifications by training and implementing ISO down the line. Ensure Audit Preparations Ensure Audit Participation Ensure Audit Observation are closed and CAPA is done.

Management Responsibilities

Provide leadership to the facilities management team. Demonstrate leadership & responsiveness and creativity. Understand the FM scope and in consultations with JLL City Manager or facility manager – develop specific processes & procedures to reduce cost & improve client satisfaction. Accomplish at least 95% Key Performance Indicators as agreed with GARTNER. Coordinate with City Manager / Operations Manager on the goal setting, performance reviews, and career development plan, HR related issues for facilities management team. Assist City Manager in developing & implementing the facilities management account plan for the facility. Identify training needs for all subordinates. Nominate team members (Facilities & Eng.) for training conducted internally and JLL corporate team Conduct 2 CEM (Critical Environment Management) Audit in a year for other facilities. Participate and motivate in process improvement initiatives. Participate in CIWG. On time reporting of incidents in the facility. More accountable for any issues/escalation in the facility

Location:

On-site –Gurugram, HR

If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

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