Office Coordinator

1 week ago


Mohali, Punjab, India Integgral Corporate Services Full time

Job Title:
Office Coordinator


Job Summary:

Responsibilities:

-
Administrative Support:

  • Maintain office filing systems and ensure documentation is organized and easily accessible.
  • Prepare and distribute memos, reports, and other documents as needed.
  • Assist with scheduling appointments and meetings for staff members.
-
Office Management:

  • Monitor and maintain office supplies, including ordering and restocking as necessary.
  • Coordinate office maintenance and repairs, liaising with external vendors as required.
  • Ensure office facilities are clean, safe, and conducive to a productive work environment.
  • Manage office equipment, including printers, copiers, and computers.
-
Event Coordination:

  • Assist in planning and organizing office events, such as teambuilding activities or company celebrations.
  • Coordinate logistics for meetings, including room setup, catering, and audiovisual equipment.
-
Communication:

  • Serve as a point of contact for internal and external stakeholders, directing inquiries appropriately.
  • Distribute internal communications and updates to staff members.
  • Facilitate communication between different departments within the organization.
-
Financial Administration:

  • Assist with processing invoices, expense reports, and other financial documents.
  • Monitor office budgets and expenditures, reporting any discrepancies to management.
  • Coordinate travel arrangements and accommodations for staff members as needed.
-
Human Resources Support:

  • Assist with onboarding new employees, including completing paperwork and organizing orientation materials.
  • Maintain employee records and databases, ensuring accuracy and confidentiality.
  • Support HR initiatives, such as employee engagement surveys or performance evaluations.

Requirements:

  • High school diploma or equivalent; bachelor's degree preferred.
  • Proven experience in an administrative role or office management position.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent organizational and multitasking abilities.
  • Strong communication and interpersonal skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work effectively both independently and as part of a team.
  • Familiarity with basic accounting principles is a plus.
  • Knowledge of HR procedures and practices is desirable.

Preferred Qualifications:

  • Previous experience in event planning or coordination.
  • Familiarity with office software and tools, such as Google Workspace or Slack.
  • Knowledge of office equipment maintenance and troubleshooting.
  • Certification in office management or related field is advantageous.

Benefits:

  • Paid sick time

Schedule:

  • Day shift

Supplemental pay types:

  • Yearly bonus

Education:

  • Bachelor's (preferred)

Work Location:
In person
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