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Vacancy Announcement: Administrative Associate

3 months ago

India UNICEF Full time

Job no: 565558

Contract type:
Fixed Term Appointment

Duty Station:
New Delhi

Level:
G-6

Location:
India

Categories:
Administration, Facilities Management

UNICEF works in some of the world's toughest places, to reach the world's most disadvantaged children. To save their lives. To defend their rights. To help them fulfill their potential.


Across 190 countries and territories, we work for every child, everywhere, every day, to build a better world for everyone.

And we never give up.

Click here to learn more about what makes us proud working for UNICEF

How can you make a difference?


If you are a committed, creative professional and are passionate about making a lasting difference for children in the world's thereby ensuring a better future for every child, this is the chance to make a difference.


For Every Child, AN ADVOCATE...


The fundamental mission of UNICEF is to promote the rights of every child, everywhere, in everything the organization does — in programs, in advocacy and in operations.

The equity strategy, emphasizing the most disadvantaged and excluded children and families, translates this commitment to children's rights into action.

For UNICEF, equity means that all children have an opportunity to survive, develop and reach their full potential, without discrimination, bias or favoritism.

To the degree that any child has an unequal chance in life — in its social, political, economic, civic and cultural dimensions — her or his rights are violated.

There is growing evidence that investing in the health, education and protection of a society's most disadvantaged citizens — addressing inequity — not only will give all children the opportunity to fulfill their potential but also will lead to sustained growth and stability of countries.

This is why the focus on equity is so vital.

It accelerates progress towards realizing the human rights of all children, which is the universal mandate of UNICEF, as outlined by the Convention on the Rights of the Child, while also supporting the equitable development of nations.


Job organizational context:


The Administrative Associate (Facilities Management) is accountable for both specialized and procedural communications, operational and administrative support services for the Office.


Purpose of the job:


Under the supervision and guidance of the Administrative Officer, the Administrative Associate is responsible for executing a broad variety of procedural and specialized administrative tasks for the respective section requiring in-depth knowledge of UNICEF administrative procedures, processes and policies.


Major duties and responsibilities:

Office Premise & Facilities Management (specialized)

  • Ensure efficient management and running of office premise and facilities in utmost compliance with environmental/greening norms and adhering to the Energy Performance Index (EPI) standards. Emphasis will be to focus on SMART management of facility using technology as enabler e.g., Building Management System (BMS) thereby ensuring optimum utilization of resources, compliance with energy conservation norms leading to reduction of carbon footprint.
  • Ensure UNICEF premise comply with International Accessibility norms and making necessary facilities available for people with special abilities.
  • Ensure general maintenance, hygiene and cleanliness of the office premises adhering to the environmental standards. Oversee and monitor contracts for housekeeping services, maintenance services, scrutinize and check correctness of bills for contracted services.
  • Ensure all electrical equipment and machinery are safe against fire and other risk hazards. And relevant fire and electrical safety standards needs to be complied in the office preventing damage to office property and personnel.
  • Responsible for proper operation of all electrical equipment ensuring energy efficiency and maintenance of AC Plant, Hydro pneumatic System, power supply system, FCUs etc. in close coordination with contractors.
  • Coordinate plumbing/electrical/carpentry services, attend to complaints, provide connections for new equipment. Maintain logbook/job work order and monitor status of equipment.
  • Provide guidance to contracted agency for maintenance/landscaping of office garden, including selection of seeds, plants, indoor plants etc. for the office.
  • Oversee the management of the incoming and outgoing mail including its distribution within and outside the office.
  • Ensures the availability of timely, complete, and accurate information and data for preparing section work plans and project management plans.
  • Undertakes basic research and performs comparative analysis of project/programme related data.
  • Monitors project implementation against established milestones and makes recommendations to improve performance. Helps ensure timely compliance with agreed deadlines.

Procurement

  • Facilitates the processing of contracts