Analyst - Settlements

1 week ago

Mumbai, Maharashtra, India Trafigura Full time

Responsibilities

Ensure timely and accurate invoice posting for account payable and account receivable related to cargo and noncargo expenses and ie
Account Receivable Verifying supporting documents against data entry in respective systems, and raising any query to relevant department in case of inconsistent data. Monitoring task prompts and reports identifying the Account Receivable to be invoiced (provisional, final, invoice for differential, recharge with external counterparties). Capturing and posting sales invoices, credit notes (AR Invoice) for sales and services rendered, recharge to external counterparties. Issuing document in conformity with all the details and specific requirements for each transaction and counterparty. Liaising with internal departments in case of claim from buyer related to AR invoice discrepancy. Account Payable Controlling iing invoices, credit/debit notes (AP invoice) for cargo and non-cargo from external counterparty arepliant with contractual terms, internal/external regulations and tax requirements. Matching payable estimates / purchase orders to invoices in respective systems associated to the corresponding transaction. Posting AP invoices, related to cargo and trade expenses, to relevant analytical level and/or cost centers by analyzing invoice vs expense and recording entries. Liaising with internal departments in case of discrepancies between estimates / purchase order and Invoice. Debtor and Creditors Management Supervising the effective collection ofpany debt and vendor payables Taking all necessary actions to collect any outstanding amount and ensuring that contractual payment terms are respected Collaborating closely with counterparty to ensure timely cash collection (obtain swift copy as cash forecast evidence) Chasing debt by telephone, email and reducing debtor days Setting up a system of reminders and statements to press for payment in a professional but forceful way Processing and generating reminder letters and monthly statements to counterparties Supervising Aged reports, Creditor/Debtor balances in relevant systems, consolidate positions and take allvitaly actions to keep such balances to a minimum Updating supervising system(s) for analysis of outstanding debts, debtor and creditor account balances and identifying those that require actions Reporting regularly to internal collaborators on outstanding accounts
• Replying to internal queries on suspense account Providing cash allocation details in accordance with customer remittances and customer account reconciliation, whenever required Verifying vendor accounts by reconciling monthly statements Handling vendors queries on AP Invoice payment Reporting monthly Key Performance Indicators for the desk Monitoring, invoicing and checking late payment interest on overdue (AP/AR) Coordinating whenever required with Trading, Deal Desk, Operations, Trade Finance, Treasury, Accounting, and Settlement Teams to resolve outstanding queries related to unpaid AP and AR. Knowledge, Skills and Abilities Fluent in English both written and spoken Bachelor degree or equivalent in Business administration; Supply Chain or international trade (Import/export) 2-3 years or presently working in similar position Knowledge of general accounting principles, regulatory standards andpliance requirements Strong interest and first experience in physicalmodities trading Proficient in MS office, including ability to operateputerized accounting and spreadsheets programs simultaneously, at ease in a multi-software environment General math skills Able to work independently, under pressure and in a methodical, detailed and accurate fashion Able to process large amount of information / documents quickly and accurately Able to quickly find key information in multiple documents Excellent data entry skills Fast learner andfortable operating in a fast-paced environment. Very goodmunicator Flexible nature Team player Customer Focus : Diplomatic with strong external /internal customer orientation Very clear and precisemunicator both verbally and in writing. Good Listener and shares ideas /solutions Team Work : - Team Player possesses an ability to work and integrate with other teams
• Initiative : - Proactive, ability to think ahead to avoid problems. Drives processes and tasks to achieve required results
• Innovation : - Ownership & Accountability: - Demonstrate a sense of urgency and ability to meet deadlines - Takes ownership of own decisions and actions - successes and mistakes Management Gives timely, constructive and specific feedback Able to differentiate between main issues and side issues Detail orientation: - Highly organized and very methodical. High level of endurance for file follow up Very Strong Attention to detail, high degree of accuracy Key Result Areas (KPIs) Number of AP and AR invoices processed Delay on invoice posting Vendor payment processing cycle Vendor payment error rate DSO Key Relationships and Department Overview:
Key Relationships Operations Deal desk Trade Finance Treasury Trading Settlement Team External counterparties Job ID R-014019

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