E T Temporary

1 week ago

Chennai, Tamil Nadu, India World Bank Group Full time

Job #:

- req20769
Organization:

  • World Bank
    Sector:
  • Finance & Accounting
    Grade:
  • ET4
    Term Duration:
  • 1 year 0 months
    Recruitment Type:
  • Local Recruitment
    Location:
  • Chennai,India
    Required Language(s):
  • English
    Preferred Language(s):

Closing Date:

  • 2/1/2023 (MM/DD/YYYY) at 11:59pm UTC
    Description World Bank Group Finance and Accounting (WFA) is led by the Vice President and Controller, who reports to the Chief Financial Officer.

WFA in the Bank comprises the following functions:

Financial Instruments Accounting and Valuation; Loan and Trust Fund Operations; Accounting Business Services; Financial Reporting; Accounting Policy; Documentation and Communication; Advisory Services; and Risks and Controls.

These units collectively include approximately 450 staff, of which 100 are in Washington, D.C. with the remainder in regional offices including the largest in Chennai, India.

WFA Financial Controls (WFAFC) is a business division in WFA and is responsible for the fair recording and reporting of the WBG's administrative expenses and fixed assets, which have a combined financial statement value of nearly $4.0B.

This includes delivering core accounting services, maintaining an effective system of internal controls, and providing strategic leadership on complex business issues pertaining to the following administrative expenses and functions:
(i) Travel Accounting, Accounts Payable, Fixed Asset and Lease Accounting, Quality Assurance and Country Office Accounting (together known as WFATA) (ii) Accounts Receivable, Payroll and Tax Allowance Administration and (iii) Helpdesk Operations (WFAAN)
Unit Overview:

WFAGP is located at Chennai and responsible for processing vendor payments for all HQ units in Washington DC and around 120+ County offices.

WFAGP reports functionally to WFATA.

This team complements and works with WFAFC's other functional teams in Chennai:

Payroll, Tax and AR (WFAPA), the Assurance and Client Support team (WFAAC), which deliver core transaction processing services related to Accounts Receivable, Payroll, Tax, provide advisory and support services to country office accountants, travelers and WBG staff in accounting and compliance activities through training, reviews and help desk operations (WFAAN).-The ETT will be responsible for processing payments to vendors and staff located at HQ or Country offices.

The job requires extensive interaction with HQ (or) the country offices accounting staff and vendors.

Duties & Responsibilities:

  • Process payments to staff and vendors within service standards and contractual terms, which includes invoice review, data entry, and payment proposal preparation, review, and release in accordance with established guidelines.
  • Follow up with TTLs, managers, other staff, and vendors regarding pending workflow items.
  • Adopt best practices to set off vendor receivables.
  • Research and initiate action for vendor debit balances; work with vendor on refunds.
  • Investigate and resolve cases for failed payment executions, stop payment requests, and staledated checks.
  • Execute vendor downpayments, as needed for prepaid expenses and advances and ensure these are netted against subsequent invoices; monitor and resolve open downpayments.
  • Execute daily Evaluated Receipts Settlement (ERS) process to generate invoice documents in SAP from electronically approved service entry sheets.
  • Respond to queries from vendors, units, relating to invoice payments.
  • Analyze / research / act on requests for accounting adjustments relating to accounts payable, engage in discussion as needed to understand and determine action required.
  • Submit employee reimbursement request for miscellaneous payments to consultant and nonPO payments to firms
  • Coordinate with the vendor master team to update banking information
  • Maintain excellent client rapport and demonstrate client service skills in resolving issues.
  • Participate in adhoc activities such as system testing and other assigned tasks.

Selection Criteria

  • Bachelor's degree in Accounting, Commerce or related field with a minimum of 3 years of relevant experience.

Core Technical Knowledge and Skills:

  • Substantial work experience with transaction processing using integrated, automated accounting systems with a comparable level of complexity to the SAP system; a proven track record of problemsolving skills in an automated accounting environment; experience with SAP is desirable, but not required.
  • Strong verbal and written communication skills.
  • Should be client focused, flexible and work effectively work with other staff in the unit and outside.
  • Meet WFA Core Competencies (given below).

WFA Core Competencies:

  • Deliver Results for Clients
  • Takes full ownership to address client needs. Demonstrates initiative, independence and autonomy in addressing client needs in changing business contexts and environments. Has knowledge of department strategy, visio

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