Trainee Admin

Position Overview:
We are seeking a motivated and detail-oriented individual to join our team as a Trainee Administrative Assistant.

This entry-level position offers an excellent opportunity to gain practical administrative experience and develop essential skills in a professional setting.

As a Trainee Admin, you will support the administrative team in various tasks, contribute to efficient operations, and learn the foundations of administrative functions.

Key Responsibilities:

General Administrative Support:

• Perform data entry, maintain electronic and physical filing systems, and update records as required.
• Coordinate and schedule appointments, meetings, and travel arrangements for staff members.
• Help with the organization and preparation of documents, reports, and presentations.
• Provide administrative support to various departments and team members as assigned.

Communication and Customer Service:

• Greet and assist visitors, clients, and customers in a professional and friendly manner.
• Serve as a point of contact for internal and external inquiries, providing accurate and timely information or directing them to the appropriate personnel.
• Respond to customer inquiries and resolve basic issues or escalate them to the appropriate department.
• Assist with maintaining a positive and professional image of the company through effective communication and customer service.

Office Management:

• Monitor and maintain office supplies inventory, placing orders as needed to ensure availability.
• Assist with maintaining office equipment, such as printers, copiers, and scanners, troubleshooting minor issues, and contacting vendors for repairs as necessary.
• Help maintain a clean and organized office environment, including common areas and meeting rooms.

Support the implementation and adherence to office policies and procedures.

Learning and Development:

• Proactively seek opportunities to learn and develop administrative skills.
• Familiarize yourself with company policies, procedures, and systems to perform administrative tasks accurately and efficiently.
• Stay updated on industry trends and best practices in administrative functions.

Qualifications:

• Bachelor's Degree.
• Strong organizational and time management skills, with the ability to prioritize tasks effectively.
• Excellent attention to detail and accuracy in completing administrative tasks.
• Good verbal and written communication skills.
• Proficient computer skills, including MS Office Suite (Word, Excel, Outlook, PowerPoint) and basic knowledge of office equipment.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal skills and the ability to work effectively as part of a team.
• Positive attitude, eagerness to learn, and a willingness to take on new challenges.
• Previous office or administrative experience is a plus but not required.

Job Type:
Contractual / Temporary

Contract length: 6 months

Salary:
Up to ₹14,000.00 per month

Schedule:

• Morning shift

Ability to commute/relocate:

• Kolkata,

West Bengal:
Reliably commute or planning to relocate before starting work (required)

Education:

• Bachelor's (required)

Language:

• English (required)

Speak with the employer

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