Event Coordinator

6 days ago

Lucknow, Uttar Pradesh, India CEDCOSS Technologies Pvt Ltd Full time

Event Coordinator
We are seeking a dynamic Event Coordinator who will support a team of marketing experts. You will strategize events like conferences, tradeshows, tech days, and webinars. You will drive execution and manage marketing requirements. Establish an event calendar including intakes, pre-show and post-show evaluation. Involved in collateral preparation and events/exhibitions, you will work with internal and external stakeholders.

The key responsibilities of an Event Coordinator position include the following:

  • Plan, promote and execute event/ exhibition projects to meet organization objectives. This includes managing related project budgets and event logistics, including venue, accommodation, travel, catering, group dinners, shipping, and transportation.
  • Create event/ exhibition project timelines and proposals, and ensure milestones are met.
  • Work closely with internal and external stakeholders to coordinate event preparation and operation.
  • Ensure leads are captured in the CRM system and assigned to the relevant department.
  • Prepare reports highlighting all event/exhibitionrelated activities in CRM campaigns, social media posts, and ROIs.
  • Manage internal sites to ensure content is updated.
  • Developing content for an internal monthly newsletter.
  • Collaboration with HR for employer brandingrelated activities.
  • Responsible for creating PR/PO and maintaining a neat budget file for the department.
  • Perform adhoc duties as assigned from time to time.
  • Participate in regular weekly meetings to discuss upcoming events and their requirements.
  • Follow all clientrequired policies, standards, or safety guidelines.
  • Communicate any foreseeable problems to the Event Operations Program Manager immediately.

Event coordination:

  • Liaison with crossfunctional teams and internal users regarding audiovisual requirements for events
  • Plan practical support for nonstandard requests
  • Maintain team SLAs for event coordination and response times
  • Oversee the planning and execution of events, from significant events to small user groups
  • Coordinate event logistics, including travel and accommodation arrangements for staff and guests.
  • Create and manage timelines, tasks, and deadlines to ensure events run smoothly.
  • Create and maintain event documents such as contracts, invoices, and budgets.
  • Ensure compliance with all applicable laws, regulations, and other requirements.
  • Manage registration and attendee tracking.
  • Provide onsite support during events.
  • Evaluate events' success and provide postevent reports.
  • Respond to queries and feedback from participants.

Who you are and what you bring to the table:

  • Bachelor's degree in Marketing, Communications, Event Management, or another relevant discipline.
  • 23 years of experience in a similar position
  • IT/Saasbased preferred.
  • Demonstrated event planning experience from conception to execution.
  • Knowledge of

Tech Stack:
Hopin, Zoom, Slack, Google Workspace.

  • Proficiency in MS Office Suite and event management software.
  • Knowledge of
online marketing and communication techniques.

  • Experience managing registration lists.
  • Experience working with a team across multiple disciplines.
  • Strong interpersonal and relationship skills.
  • Ability to work flexible hours, including evenings and weekends.
  • Skilled negotiator with proven experience finding creative ways to do more with less
We recognize that asking you to give 100% of yourself daily requires us to show you love.



PERKS:
What can we offer you?

  • Biannual performance audits and appraisals
  • The flexibility of working days/hours
  • Five working days/week (Mon to Fri) and added payout for working Saturday
  • Recognition and appreciation
  • A plethora of industry exposure and selfgrowth opportunities

What is it like to work here?

CEDCOSS is a leading solutions provider working across vertical markets to accelerate digital transformation. Through dedicated professionals, the company delivers best-in-class IT solutions. We operate in 25 countries worldwide and cater to more than 15,000 clients. We are an eCommerce and digital economy company.

It's a company built on employee-first values. Our collective of like-minded individuals makes our company dynamic. We consider it a privilege to be recognized by organizations for our core values. We strive to create more diverse, equitable, and inclusive communities through continuous learning, personal growth, and employee engagement.


The most significant thing to us is that you are respected, feel like you can be yourself, and have the opportunity to do the finest work of your life while still having a life.

We offer excellent benefits, bonus programs, flexible work arrangements, career development opportunities, employee resource groups, etc.

We're committed to a diverse and inclusive workplace and encourage applicants from all walks of life.

Come and join us; being different makes us better.
**Be

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