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Accounts and Administration Assistant

3 months ago

Mumbai, Maharashtra, India Temple Wellness Ventures Full time

Job Description: This is a support function to Accounts & Finance as well as Administration and is critical to the smooth operations of the organization. You will be reporting to the Accounts Manager and will be coordinating activities between accounting and administration as well as between accounting and the operations team. Accuracy, speed and high integrity are critical to your success in this profile.

Roles and Responsibilities

Operational revenues, expenses and claims


• Generate invoices, credit notes and debit notes, as necessary


• Process staff salaries and expense claims


• Ensure claims are properly made and authorized


• Provide monthly cash flow statement on a rolling basis for the quarter and year


• Maintain bank account and bank balance information


• Maintain petty cash records on a daily and weekly basis

Preparation of monthly financial reports


• Reconcile bank statements


• Prepare and post monthly journal entries


• Preparation to trial balance stage of Statement of Income and Expenditure and Financial position


• Preparation of weekly MIS and other management reports as required


• Distribute relevant reports to staff and Management Inventory management and distribution


• Maintain inventory records and aging data at mother warehouse as well as across the distribution network


• With assistance of Admin Executive, do physical verification/reconciliation of inventory for any 2 products at MW on weekly basis and create schedule for the same


• Practice FIFO method for all dispatch of goods into the distribution network from MW

Statutory Compliances


• Ensure all statutory compliances such as Professional Tax, PF, Insurance, etc. are met with the assistance of Admin Executive

Other initiatives


• Create and maintain a robust vendor management system with assistance from your reporting manager


• Regular and rigorous follow up with debtors and management of creditors for strong working capital management


• Work on cost optimization methods on a periodic basis

Qualifications


• Graduate degree must; Post-graduate in General Management preferred


• Advanced level of proficiency in Tally ERP 9, Excel, Word and PowerPoint


• 1-2 year experience in the relevant industry would be preferred; fresher with strong analytical and communication skills is welcome as well


• Very strong aptitude for problem solving commercial skills, people and time management


• Communication, relationship-building, and project management skills are critical to success


• Willingness to "roll up sleeves" to perform at all levels


• Strong strategic thinking and analytical skills


• Strong written, oral, and presentation communication skills


• Position will be based out of Head office in Mumbai and may involve some travel within the city for co-ordination purposes