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Executive Administrator, Hospital Admin
1 week ago
Responsibilities:
1.
Housekeeping, Security & Facility Management - Ensure the center is well
- maintained all the times; Ensure hygiene condition, checklist, conduct rounds,
train & supervise staff, oversee facilities services; maintenance activities and
related stuff.
2.
Arrangements - Handling food, beverage and refreshment requirements, travel &
accommodation, courier receive & dispatch, pantry supplies,
3.
Coordination - IT, HR, Finance & other departments
4.
Maintenance - AMC, CMC, Oxygen cylinders, equipment's, Bio medical waste
management.
5.
Petty Cash Management - Collection, reconciliation & making bank deposits;
Monitor costs and expenses to assist in budget preparation.
6.
Inventory Management - Indenting, purchases, stock taking, invoice verification,
office supplies distribution, monitor inventory of office supplies.
7.
Employee Services - On-boarding, Biometric ID creation, office familiarization,
ARTis training & trouble shooting, Darwin training, OT hours reports.
8.
Records & Reports - Develop and carry out an efficient documentation and filing
system for both paper and electronic records such as patient database, visitors &
complaints register, expenses records, monthly audits
9.
Vendor Management - Maintain strong relationships with vendors, negotiations,
ensure quality services
10.
Field Work - Inter branch Samples & OT instruments movement, Sample
Collection, Documents submission, drugs arrangements.
11.
IT Matters - Setting up systems, troubleshooting, arrange WebEx meeting, Epabx, systems back-up
12.
Complaints Handling - Telephones, electrical, leakages, maintenance matters, parking etc.
Additional Responsibilities:
1.
Front office Management:
- Meet & greet visitors, attend phone calls
Statutory Compliance - Liaison with external entities like government departments, service providers. Form C & PCPNDT submission, Bio Medical Wastage Certificate
Schedule:
- Fixed shift
- Morning shift
Experience:
- total work: 1 year (preferred)
Work Location:
In person
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