Executive Assistant to Chief Executive Officer

1 week ago

India abCoffee Full time

Opportunity : Executive Assistant to the Founder

Core requirements:

1. Love for life, happy person

2. Agility to build, break, and re-build things

3. Hunger and drive to build a company that their kids would be proud of.

4. Smart, Bold, great communication skills, and eager to grow in their careers.

Role Description :

This is a full-time Executive Assistant on-site role located in Mumbai. The Executive Assistant will be responsible for providing administrative support to the company's executives, managing expense reports, and providing excellent communication to all levels of stakeholders. The Executive Assistant will be responsible for organizing and coordinating office procedures and systems to ensure efficiency and smooth operations.

Your new role – is challenging and future-oriented

  • Fluent in English - speaking and writing
  • Based in Gurgaon to assure eventual availability post standard working hours, or on any special occasion as top executives visit from HQs
  • Long Experience with CEO-level demands and relationships as required in large multinational companies.
  • Strong interpersonal and communication skills
  • Ability to build up networking with professionals in the industry.
  • Ability to go beyond normal administrative activities such as travel and claim management.
  • Also expected to manage proactively CEO agenda, take some PMO tasks such as organizing visits and visit agendas, and take part and follow up action items with the management team.
  • You have to be very proactive and think one step before CEO in the scenarios to come and propose solutions.
  • You have to be reliable in the sense of "set and forget" (no need for constant follow-up)
  • Seniority and discretion

Responsibilities:

  • Calendar Management: Efficiently manage the CEO's schedule, including scheduling and coordinating meetings, appointments, and travel arrangements.
  • Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders, demonstrating professionalism and confidentiality.
  • Documentation and Reporting: Prepare and edit correspondence, reports, and presentations on behalf of the CXO, ensuring accuracy and adherence to company standards.
  • Travel Coordination: Arrange and coordinate domestic and international travel, including flights, accommodations, and itineraries.
  • Meeting Preparation: Organize and prepare materials for meetings, ensuring the CEO is well-informed and equipped.
  • Task Prioritization: Assist in prioritizing and managing daily tasks, deadlines, and commitments.
  • Special Projects: Take on special projects and initiatives as assigned by the CEO, demonstrating adaptability and problem-solving skills.

Qualifications:

  • Bachelor's degree in Business Administration or a related field preferred.
  • 1-2 year of previous experience in same role will be a plus
  • Proven experience as an Executive Assistant or similar role, supporting C-level executives.
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication skills.
  • Proficiency in MS Office Suite and other relevant software.
  • Ability to handle sensitive information with discretion and confidentiality.
  • Detail-oriented with a proactive and positive approach to problem-solving.
  • Flexibility to adapt to changing priorities and work in a fast-paced environment.

Interested candidates can apply on mentioning there notice period, compensation information and expectation in the email.

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