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Vendor Operations Associate
2 weeks ago
This role sits within WL Global Sourcing under Edwin J Kiernan, Global Head of Procurement and reports onto the Team Lead - Sourcing Support Operations in India.
This role will also work very closely with Global Strategic Sourcing Managers, Account team, Business Analyst and Buying team.Activities to be performed:
1) New Purchase Order setup:
- Set up new Purchase Orders in e-Procurement platform
- Modify / update existing Purchase orders.
- Add Goods Receipt Note (GRN) against PO to match the invoice.
- Ensure all data is obtained for each request and input into the finance system.
2) Purchase Order Maintenance:
- Proactively work with Sourcing Vendor setup for new supplier onboarding requests.
- Contact finance support team for adding to New Ship-to locations in Workday.
- Log all PO requests to the Global Dashboard, maintain PO trackers and ensure PO compliance.
- Respond to and action any updates/queries on suppliers from internal customers within 48 hrs of receipt of request.
- Provide information about Purchase Order to the US Strategic Sourcing Team as requested.
3) Team Admin Tasks:
- Maintain Purchase Order related trackers and logs.
- Manage and maintain group mailboxes adhering to set SLAs
- Issue Supplier and Internal Communications as required.
6) Create and update SOP documents and Process Maps
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