Senior Accounts Payable Specialist

1 week ago

Industrial Area, India Inshorts Full time

Job Title: Senior Executive/Associate – Accounts (Accounts Payable)Department: Finance & AccountsReports To: Accounts Payable Manager / Finance ManagerExperience Required: Minimum 5 years in Accounts Payable or similar accounting roleJob Summary:The Senior Executive – Accounts Payable will handle the complete accounts payable cycle, including invoice processing, vendor management, payments, and reconciliations.Key Responsibilities: - Process vendor invoices, employee reimbursements, and expense claims accurately and in a timely manner. - Verify invoice details, approvals, purchase orders, and supporting documents before posting to the accounting system. - Prepare and process vendor payments via cheques, bank transfers, and online payment platforms. - Record and reconcile all bank transactions including receipts, payments, bank charges, and interest entries on a daily basis. - Post and reconcile company credit card transactions; ensure proper supporting documents and approvals are attached for all expenses. - Perform monthly bank reconciliations and ensure that all outstanding items are tracked and resolved promptly. - Maintain vendor ledgers and perform periodic reconciliations with supplier statements. - Assist with monthly, quarterly, and annual closing activities, including accruals, prepayments, and related journal entries. - Support both internal and external audits by providing necessary schedules, documents, and reconciliations. - Collaborate with procurement, finance, and operations teams to resolve invoice or payment discrepancies. - Prepare AP-related reports such as prepaid expense reports, aging analysis, vendor outstanding reports, and payment forecasts. - Monitor cash flow requirements and coordinate with the team for payment scheduling to avoid delays and optimum utilization of Cash. - Provide management with periodic insights into spend trends. - Maintain relationships with vendors, ensuring timely communication regarding invoice or payment status. - Handle vendor onboarding, KYC documentation, and updates to the vendor master database.Required Qualifications & Skills: - Bachelor’s degree in commerce, Accounting, or Finance - Minimum 5 years of hands-on experience in Accounts Payable, banking entries, and reconciliations. - Strong working knowledge of MS Excel and other MS Office tools. - Good understanding of accounting principles, TDS, GST - High attention to detail, analytical thinking, and problem-solving abilities. - Strong interpersonal and communication skills for eUective coordination with vendors and internal teams.

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