Front Office and Admin Executive

2 weeks ago

Pune, Maharashtra, India Enhancor Full time

Overview:

Enhancor is a customer service firm specializing in outsourced accounting, regulatory compliance, information technology, and financial services for real estate and property management companies based in the U.S. With offices in New York and Pune, Enhancor provides 24/7, around-the-clock resources to its clients. The Enhancor team has experience interfacing with some of the largest property Coordinators in the world, providing services to multi-family operators, including those with more than $7 billion in real estate assets.

Job Summary : We are looking for a dynamic and proactive Admin Assistant and Front Desk Executive to join our team. The ideal candidate will be the first point of contact for our office and will play a critical role in managing both front desk responsibilities and core administrative operations. This role requires someone with strong communication skills, the ability to multitask, and a hands-on approach to vendor management, office upkeep, and employee engagement support.

Duties and Responsibilities :

Front Desk Operations:
• Greeting and welcome guests in a professional and friendly manner.


• Direct visitors to appropriate personnel and meeting rooms.


• Manage incoming phone calls – answer, screen, and forward as necessary.


• Maintain a clean, organized, and presentable reception area with the necessary stationery and materials.


• Provide accurate information to clients and visitors in-person, via phone, and over email.


• Monitor and manage visitor logs, issue visitor badges, and ensure office security procedures are followed.
• Receive, sort, and distribute incoming mail and deliveries.

Administrative Support:


• Act as the point of contact for all administrative vendors – manage contracts, negotiate prices, and ensure service delivery.


• Order and maintain stock of office and pantry supplies; ensure timely replenishment.


• Manage petty cash and maintain expense records.


• Coordinate travel and accommodation arrangements and prepare travel vouchers.


• Maintain updated records of office expenses, utility bills, and vendor invoices.


• Assist in facility management, coordinating with service providers for office maintenance, repairs, and cleanliness.


• Assign duties and manage shifts for office boys and housekeeping staff. HR and Engagement Support:


• Collaborate with the HR team to support employee engagement initiatives and office events.


• Assist in organizing celebrations, workshops, and internal communication activities.


• Maintain decorum and a positive work environment in the front office area.


• Qualifications & Skills:


• Proven work experience as a Receptionist, Admin Executive, or similar role.


• Bachelor's degree in any field.


• Excellent verbal and written communication skills.


• Strong negotiation and vendor management skills.


• Proficiency in MS Office (Word, Excel, Outlook) and basic office equipment handling.


• Good organizational skills and ability to multitask.


• A friendly and approachable personality with a professional attitude.


• Ability to work independently and take initiative in solving day-to-day admin issues. Preferred Qualifications:


• Bachelor's degree in business administration or relevant field.


• 2–4 years of relevant work experience in administration and front desk management.


• Experience supporting HR teams in employee engagement is a plus

  • Front Office and Admin Executive

    3 weeks ago

    Pune, Maharashtra, India Enhancor Full time

    Overview:Enhancor is a customer service firm specializing in outsourced accounting, regulatory compliance, information technology, and financial services for real estate and property management companies based in the U.S. With offices in New York and Pune, Enhancor provides 24/7, around-the-clock resources to its clients. The Enhancor team has experience...

  • Front Office and Admin Executive

    1 week ago

    Pune, Maharashtra, India Enhancor Full time

    Overview: Enhancor is a customer service firm specializing in outsourced accounting, regulatory compliance, information technology, and financial services for real estate and property management companies based in the U.S. With offices in New York and Pune, Enhancor provides 24/7, around-the-clock resources to its clients. The Enhancor team has experience...

  • Front Office

    3 days ago

    Pune, Maharashtra, India White Force Full time

    Job description Job Description: Front Desk Executive cum AdminCompany Name: Belvalkar Housing pvt. Ltd.Location: Belvalkar housing co. Office no 24 , 4th floor , Nirmiti eminance , Above hotel veg abhishek , Erandawane pune 04Position: Front Desk Executive (admin)Experience: 3+ yearsKey Responsibilities: Handling incoming calls and managing call...

  • Front Office Executive

    4 days ago

    Pune, Maharashtra, India White Force Full time

    Job description Job Description: Front Office (admin) Company Name: Unimark Group Location: 14th Floor, Unimark Asian, 52/1, Shakespeare Sarani Rd, Elgin, Kolkata, West Bengal 700017 Position: Front Office (admin) Experience: 2+ years Key Responsibilities:  Handling incoming calls and managing call forwarding efficiently.  Greeting and assisting...

  • 15h Left Front Office Cum Admin Executive

    3 weeks ago

    Pune, Maharashtra, India SPACE MATRIX Full time

    We are seeking a highly organized and efficient Front Office cum Admin Professional to join our team in Pune The ideal candidate will be accountable for executing a variety of administrative tasks and adeptly managing the reception area They should embody a pleasant personality possess excellent communication skills and demonstrate exceptional...

  • Admin Executive

    3 days ago

    Pune, Maharashtra, India Seven Consultancy Full time

    JOB DETAILS Handling Inbound Calls for Customer orders/ Co-ordination on phoneOutbound calling for repeat orders / promoting new product / new customersPayment follow up, Customer ServiceQuotation mailing & follow upOrder booking in our customised software & follow up with suppliers (Manufacturers)Mail & Letter drafting in EnglishTally ERP 9 Data entry of...

  • Front Office Operations Manager

    16 hours ago

    Pune, Maharashtra, India beBeeOffice Full time ₹ 15,00,000 - ₹ 20,00,000

    Front Office Operations ManagerWe are seeking a highly skilled and organized professional to oversee the front office operations in a dynamic and fast-paced environment. This role is responsible for managing the day-to-day activities of the front office, ensuring a smooth and efficient experience for clients and colleagues alike.Main Responsibilities:Manage...

  • Front Office Executive

    3 weeks ago

    Pune, Maharashtra, India Jones Lang LaSalle Full time

    JLL empowers you to shape a brighter way Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they...

  • Front Office Executive

    1 week ago

    Pune, Maharashtra, India JLL Full time ₹ 5,00,000 - ₹ 10,00,000 per year

    JLL empowers you to shape a brighter way.  Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where...

  • Admin Manager

    8 hours ago

    Pune, Maharashtra, India Seven Consultancy Full time

    JOB DETAILS Keep front desk tidy and presentable with all necessary material (pens, forms, paper etc.)Greet and welcome guestsAnswer questions and address complaintsAnswer all incoming calls and redirect them or keep messagesReceive letters, packages etc. and distribute themPrepare outgoing mail by drafting correspondence, securing parcels etc.Check, sort...