Chief of Staff

Grow Your Staff is looking for a Chief of Staff for a US-based multifamily investment and operating platform focused on workforce and affordable housing. This is a full-time remote position.

The role will have excellent growth opportunities. You will be directly working with the client and the team.

Experience required: 3 - 6 years

Time: 5:30 pm IST - 2:30 am IST (Monday - Friday)

CTC: 10 - 15 LPA

Location: Remote

Type of employment- Full-time

Responsibilities

Inbox & Calendar Management:

• Manage email inbox, prioritize messages, draft replies, and flag urgent matters.
• Schedule and coordinate meetings with brokers, investors, and internal team members.
• Anticipate needs, surface critical information, and ensure the Principal is prepared for all meetings and decisions.

Deal Pipeline and CRM Management (HubSpot):

•  Own the firm's CRM and deal pipeline, extracting property and market information from Offering Memorandums (OMs), broker emails, and NDAs.
• Track deal stages and generate pipeline reports.
• Oversee daily HubSpot tasks and task checklists, ensuring that all workstreams remain on track.

Deal Support and Analysis:

• Prepare offering memos (OMs) and investor-facing materials in PowerPoint using firm-branded templates.
• Draft Letters of Intent (LOIs) in Word and assist with NDA reviews.
• Pull market and property-level information from CoStar to support underwriting.
• Extract key data from OMs and broker materials and input into pre-built Excel models.
•  Maintain and update supporting spreadsheets, including rent rolls, property summaries, and comparable property data.

Research & Communication:

• Conduct market diligence calls with brokers, property managers, and apartment operators with a high level of spoken English proficiency.
• Draft monthly investor update emails and reports with a high level of written English proficiency.
• Prepare concise research briefs and business memos to support investment decisions.

Operations and Process Development:

• Document and refine SOPs for recurring tasks and firmwide business processes.
• Ensure digital files are organized and information is consistently logged across systems.
• Identify gaps in current workflows and propose solutions for greater efficiency.

Qualifications

• Bachelor's degree in Business, Finance, or a related field
• Prior experience as a Chief of Staff, Executive Assistant, Operations Manager, or similar strategic support role
• Strong English communication skills, both written and verbal
• Proficiency in MS Office Suite (Excel, PowerPoint, Word)
• Ability to learn and work with software platforms like HubSpot and CoStar
• Ability to manage multiple priorities with sound judgment and minimal oversight.
• Demonstrated ability to think critically, anticipate needs, and act as a trusted partner to senior leadership.

Preferred Experience

• Real estate industry knowledge (multifamily or commercial)
• Experience drafting or reviewing legal documents (NDAs, LOIs)
• Familiarity with CoStar or other property data tools