Executive Assistant

Executive Assistant to the CEO Role Summary MERI Startup Hub is seeking a highly organized, professional, and proactive Executive Assistant to provide comprehensive administrative and operational support to the Chief Executive Officer (CEO). This role is vital for optimizing the CEO's productivity, managing key communications, and ensuring the smooth daily function of the executive office in a hybrid work environment. The candidate must be commutable to the main office for scheduled in-office days and required meetings. Key Responsibilities The Executive Assistant will serve as the CEO's right hand, managing administrative and project-based tasks, including: Strategic Research and Analysis: Conduct targeted market research and synthesize data on industry trends and competitor activities to inform the CEO's strategic decision-making. Calendar and Schedule Management: Proactively manage complex calendars, schedules, and appointments for the CEO and other executives, coordinating across multiple time zones and prioritizing urgent matters. Communications: Serve as the primary point of contact for internal and external parties. This includes professionally screening phone calls, emails, and correspondence, drafting replies, and routing communications to the appropriate staff members. Document and Presentation Preparation: Prepare, organize, and edit high-level documents, presentations, reports, and other materials required for board meetings, investor pitches, and internal strategic reviews. Meeting Coordination and Record-Keeping: Coordinate logistics for meetings (virtual and in-person), attend and record meeting minutes, track action items, and ensure timely follow-up on decisions. Information Management: Handle confidential and sensitive information with the utmost discretion and professionalism, maintaining security of executive files and records. Operational Support: Assist with special projects, research tasks, and event planning (e.g., investor demos, internal offsites) as directed by the CEO. Required Qualifications and Skills Education and Experience •Minimum of a Bachelor's Degree (required). •2+ years of experience supporting C-level or senior executives, preferably within the technology, startup, or venture capital sectors. Essential Skills •Exceptional Communication Skills: Demonstrated ability to communicate clearly, concisely, and professionally both verbally and in writing with internal teams, investors, and partners. •Superior Organizational Skills: Proven ability to manage multiple priorities simultaneously, maintaining meticulous attention to detail while coordinating complex projects and tasks. •Time Management Proficiency: Expert capability in prioritizing demands, anticipating needs, and managing time efficiently to meet tight deadlines. •Technical Proficiency: Advanced skill level in the Google Workspace suite (Sheets, Docs, Slides, Gmail, Calendar) or Microsoft Office equivalents. Must be quick to adopt new project management and communication tools. •Confidentiality and Discretion: Unwavering commitment to handling sensitive and proprietary information with the highest degree of confidentiality and integrity. •Multitasking and Adaptability: Proven ability to thrive in a fast-paced, ambiguous startup environment, quickly adapting to changing priorities and managing competing demands without compromising quality. Why Join MERI Startup Hub? MERI Startup Hub is committed to fostering innovation and supporting the next generation of successful startups. As the Executive Assistant, you will have a direct impact on the efficiency of our CEO and be an integral part of our mission-driven work. We offer a competitive salary, benefits package, and the opportunity to work in a dynamic, hybrid setting.