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Executive Assistant

4 weeks ago

Mumbai, Maharashtra, India ADCI - Maharashtra Full time
The Executive Assistant will support the BD and Fuse Team. Seeking an enthusiastic and proactive Executive Assistant to support the team. This role will engage in activities to increase capacity and effectiveness of the leader and contribute to the overall department efficiency.

Key job responsibilities

• Schedule meetings and appointments and complete calendar management

• Manages Travel/Visa/Expenses and filling reimbursement requests.

• Maintains organisation charts and internal email aliases

• Schedules and coordinates special events and meetings as needed (company event, off sites, lunch/ dinner engagements etc).

• Managing Senior Executive schedules (during their visit to India) and creating detailed travel itineraries

• Supports leader's direct reports with administrative work

• Coordinate closely with Workforce Management, Recruiting, Maintenance, Human Resources, and other teams within the office

• Coordinate work-related errands as needed

BASIC QUALIFICATIONS

- Bachelor's degree
- 5+ years' experience in assisting leadership level roles
- Ability to handle administrative details independently, while keeping team members adequately informed.
- Excellent organisation, planning, prioritisation skills and attention to detail.
- Experience managing multiple calendars
- Knowledge of Outlook (Advanced), Word (Advanced), Excel (Intermediate) with a demonstrated ability to pick up new tools quickly
- Excellent communication (written and verbal) and interpersonal skills
- Strong ability to operate in a fast-paced environment and deal with ambiguity.
- Strong problem solving skills

PREFERRED QUALIFICATIONS

- Strong analytical skills
- Excellent written and verbal communication skills
- Ability to learn organizational structure and the objectives of the team
- Strong organizational and communication skills and problem solving skills
- Prioritize and handle multiple assignments at any given time while maintaining commitment to deadlines
- Ability to communicate with a variety of constituent groups such as senior management, peers, and outside contacts