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Department Coordinator

4 weeks ago

Mumbai, Maharashtra, India Framestore Full time

Framestore is a fast paced, dynamic and fun post-production company producing world-class visual effects for films. We are currently looking for a Department Coordinator for our Mumbai office. 


The department coordinator works directly with the Department Managers (DMs) to maintain and support the artists/staff within the departments; to provide administrative support to the DMs, Head of Resource and Head of Production Management; to liaise with production and other departments, while sharing and assisting with day-to-day task completion.Reports into the Head of Resource Management.

Key Responsibilities:

Working closely with the DMs to coordinate the appraisal process (high volume), for example: requesting, collecting, and compiling all feedback, organizing all related paperwork, scheduling appraisal meetings, etc

Updating the databases (MyStore)

Organizing and filing confidential documents, in addition to updating spreadsheets

Dealing with confidential and sensitive information in an appropriate manner

Coordinating the artists 'demo-reel' shot request process

Support Seating & Moves process

Organizing meetings: taking notes, and setting up conference and video calls

Facilitate the smooth running of meetings, ensuring the diaries of all participants are updated and meeting rooms booked; and that the rooms are properly set up (Log-in, open relevant files and media)

Liaising with HR, Recruitment, Facilities, Finance, Systems, Desktop and VFX departments as required

Other ad hoc special projects / administrative duties as may reasonably be required

Diary management for the Department Managers, as required

Essentials Skills:

A thorough understanding of the VFX and CG Pipeline

4+ years in VFX/CG companies, in Production/crewing/managing teams

Previous experience with scheduling crew/projects necessary

Skilled in Microsoft Excel and Shotgun

Proficiency with MS Office including Word, Excel, and Powerpoint

Excellent communication skills

The ability to work well under pressure

Reliable and responsible attitude

Good organizational skills, including efficient time management

Demonstrable ability to work under own initiative

Discretion

Desirable Skills:

Previous experience as a coordinator or similar role

Human Resources studies is a plus

Framestore is proud to employ extraordinary talent across all genders, races, nationalities, religions, ages, abilities and sexual preferences. We aim to encourage and support all of our current and future employees to achieve their potential. No job applicant will receive less favorable treatment on any basis when applying for a career with us.