Fabric Production Coordinator

3 weeks ago

Industrial Area, India Rujuta Sheth Full time

Location: Noida, NCR Preferred Or RemoteEmployment Type: Full-Time ( Temp to Full- Time)Compensation: Based on experienceAbout the RoleWe are seeking a highly organized and detail-oriented Fabric & Production Coordinator to manage the flow of materials, inventory, and production support across our manufacturing units. This person will act as the operational link between vendors, fabric stock, production schedules, and invoices — ensuring that every order, delivery, and record stays on track.Key Responsibilities1. Fabric Tracking & Inventory ManagementMaintain accurate records of all incoming fabrics from multiple vendors.Track quantities, colorways, and placement of fabrics across manufacturing units.Ensure adequate fabric availability for all ongoing and upcoming production runs.Maintain detailed inventory and order tracking spreadsheets in Excel or Google Sheets.2. Vendor & Order CoordinationFollow up with fabric vendors to confirm delivery timelines and order statuses.Place new fabric orders as required, ensuring stock aligns with production needs.Maintain detailed logs of all purchase orders and vendor communications.3. Production SupportCoordinate with manufacturing units to ensure fabric readiness before production.Monitor production schedules and ensure fabric consumption matches projections.Identify and resolve issues related to fabric shortages, mismatches, or delays.4. Invoice & Shipment ReconciliationMaintain a master record of all vendor and manufacturing invoices.Tally invoices against production orders and shipments for accuracy.Reconcile discrepancies between deliveries, production output, and billed amounts.Support production-related accounting by keeping clean and organized documentation.5. Reporting & DocumentationPrepare weekly and monthly reports summarizing inventory levels, vendor deliveries, and invoice status.Maintain comprehensive digital records linking fabric movement, production, and billing.QualificationsRequired SkillsAdvanced Excel or Google Sheets proficiency (data management, formulas, pivot tables, etc.).Strong communication and follow-up skills.Familiarity with invoices, POs, and basic reconciliation processes.Highly organized, detail-oriented, and proactive.Ability to handle multiple tasks and vendors simultaneously.Preferred (Not Required)Experience in fashion production, textiles, or supply chain coordination.Understanding of garment production cycles and fabric utilization.Personality FitYou’re a natural organizer who thrives on structure and clarity.You love spreadsheets and precision — no detail slips by you.You’re a great communicator and take initiative to keep things running smoothly.You’re dependable, efficient, and enjoy working behind the scenes to make production flow seamlessly.

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