Senior Publication Specialist

3 weeks ago

Bengaluru, Karnataka, India Indegene Full time
We are a technology-led healthcare solutions provider. We are driven by our purpose to enable healthcare organizations be future ready. We offer accelerated, global growth opportunities for talent that's bold, industrious and nimble. With Indegene, you gain a unique career experience that celebrates entrepreneurship, and is guided by passion, innovation, collaboration and empathy. To explore exciting opportunities at the convergence of healthcare and technology, check out if we told you that you can move to an exciting role in an entrepreneurial organization without the usual risks associated with it?
We understand that you are looking for growth in your career at this point and we would love for you to join us in our journey and grow with us. At Indegene, our roles come with the excitement you require at this stage of your career with the reliability you seek. We believe in creating leaders of tomorrow and mentor our leads to help them grow and nurture them as people managers and account managers.
We are a rapidly growing global organization and are scouting for the best talent for this phase of growth. With us, you are at the intersection of two of the most exciting industries of healthcare and technology. We offer global opportunities with fast-track careers while you work with a team that is fueled by purpose. The combination of this will lead to a truly differentiated experience for you.
If this excites you, then apply below.
Senior Publication Specialist
About the role
Supports publication operations through coordination and stakeholder management across various key stages of publication operations. Will assist in administration and maintenance of the publication projects by managing systems, helping track and monitor progress, and assisting in publication submissions management. As a senior specialist, you are also expected to suggest interventions for process updates/improvements, develop/update SOPs, develops training materials and lead training sessions on processes, workflows, and systems. Will also be responsible for QCs/audits of processes and systems involved in publication planning and operations.
Responsibilities include, but are not limited to:
Coordination and tracking
Coordinate with PMs and other stakeholders on submission target and timelines
Partner in submission timeline planning with necessary information
Proactively seek updates on manuscript readiness as well as share relevant updates from target sites
Check manuscript submission status periodically and provide updates to the PM
Author info/account management
Coordinating with PMs for required author information
Obtain and manage author credentials for submissions; assist in set-up and updating ORCID profiles, account maintenance on ResearchGate and Google Scholar, etc.
Coordinate with the PMs proactively to ensure that the submission takes place on time and without any issues
Submission Management
Assist in manuscript/abstract/poster/conference material submission step by performing the following:
Research submission site for all necessary details and provide this information to the Project Manager to ensure that this information is collected from all authors in preparation for submission; proactively specify and sort out any limitations with respect to author limits, word limits, etc.
On receipt of submission files and details, confirm all required elements are present and ensure that the dummy submissions are performed at draft 1.
QC manuscript to verify word/character count, word vs PDF, overall specified format, images in specified file type, visibly clear.
Coordinate for any missing information/files or reformatted versions, if need be.
Prepare and upload submission package manuscript/assist submitting author with actual submission process in the submission system.
Fill out online forms with manuscript details and author information and affiliations.
Obtain copy of submission/submission summary receipt and share with necessary stakeholders.
Handle any immediate system-generated queries.
Resubmit/assist in resubmission of revised manuscripts and associated files post addressing peer review/journal editor non-content related comments, on a needs basis.
Additional responsibilities include the following:
Understand and keep oneself updated on processes, compliance updates, and systems at org-level and guide others as needed; Facilitate and assist in process update roll-out plans and participate in training, change-management, as needed.
Understand the evolving publications landscape through proactive learning and engagement with material from professional societies (e.g., ISMPP, TIPPA).
Educational Requirements
Bachelor's degree or above in the health sciences with 2-8 years' related experience
Must Have
Extensive experience in article/manuscript submission process.
Excellent project management skills to deliver in a complex multidisciplinary organization.
Clear and effective communication skills.
Ability to effectively manage multiple stakeholders and projects.
Flexibility and adaptability to manage long-term activities in a constantly changing internal and external environment.
Preferred Qualifications
Extensive demonstrated experience in operation and maintenance of global publication database management (PubSTRAT, DataVision/iEnvision, PubsHUB) gained through working within other biotech/ pharmaceutical companies/medical communication agency.
Experience working globally, cross-culturally, and cross-functionally.
Ability to understand and adhere to good publication practices and relevant guidelines on and scientific data communication, such as ICMJE, GPP2022, and company policy and SOPs.
EQUAL OPPORTUNITY
Indegene is proud to be an Equal Employment Employer and is committed to the culture of Inclusion and Diversity. We do not discriminate on the basis of race, religion, sex, colour, age, national origin, pregnancy, sexual orientation, physical ability, or any other characteristics. All employment decisions, from hiring to separation, will be based on business requirements, candidate's merit and qualification.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, national origin, gender identity, sexual orientation, disability status, protected veteran status, or any other characteristics.

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