Admin Associate

3 weeks ago

Bengaluru, India Flam Full time

Responsibilities

  • Oversee daily facilities operations including housekeeping, maintenance, and safety compliance
  • Coordinate with housekeeping, security, and other third-party vendors
  • Manage office supplies, pantry stock, and ensure timely replenishment
  • Track and report any maintenance issues; follow up on timely resolution
  • Support in organizing internal office events, team celebrations, and visitor logistics
  • Assist in seat allocation, desk management, and workplace setup for new joiners
  • Monitor office equipment functioning and raise service requests as needed
  • Help with assets, supplies, and facilities contracts
  • Act as the point of contact for minor facility-related concerns from employees
  • Coordinate travel arrangements (flight, train, taxi, hotel bookings) for employees as per travel policy
  • Liaise with travel vendors and ensure bookings are cost-effective and timely
  • Provide support during emergency or last-minute travel changes


Requirements:

  • 2-3 years of experience in an admin, facilities, or operations support role
  • Strong coordination and follow-up skills
  • Basic proficiency in MS Office (Excel, Word, Outlook)
  • Good verbal and written communication skills
  • Ability to multitask and stay organised in a fast-paced environment
  • A proactive and resourceful mindset


Preferred Qualifications:

  • Experience working in a startup or tech environment
  • Familiarity with facilities tools or ticketing systems (nice to have)

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