Executive Secretory: Programs

Executive Secretary JD Job Description: Executive Secretary – Programs Location: Nagpur, Maharashtra Employment Type: Full-time (On-site) About TiE Nagpur TiE (The Indus Entrepreneurs) is a global non-profit organization fostering entrepreneurship through mentoring, networking, education, and funding opportunities. TiE Nagpur is among India’s most vibrant chapters, known for implementing impactful programs and initiatives that support startups, entrepreneurs, and students in their growth journey. Role Overview The Executive Secretary – Programs & Accounts will be responsible for planning, coordinating, and executing TiE Nagpur’s programs, ensuring operational excellence, stakeholder engagement, and sound financial management. The role involves managing end-to-end program execution — from onboarding participants and mentors to coordinating sessions, maintaining documentation, and overseeing program budgets — in close coordination with the Executive Director, Program Chairs, and Finance team . Key Responsibilities 1. Program Planning & Execution - Plan and execute all programs as per the annual calendar and strategic objectives. - Prepare detailed program trackers, budgets, and timelines. - Coordinate with Chairs, Mentors, Speakers, and Participants to finalize program details. - Ensure timely communication and follow-ups with all stakeholders. 2. Communication & Coordination - Serve as the central point of contact for all program-related communication. - Coordinate with internal teams for invitations, digital promotions, and reporting. - Manage correspondence with mentors, participants, and partners before and after sessions. 3. Accounts & Financial Management - Prepare program budgets and track actual expenses against approvals. - Maintain accurate financial records including invoices, receipts, and reimbursements. - Process vendor and partner payments in line with organizational policies. - Support preparation of financial summaries and reports for internal and board reviews. 4. Documentation & Reporting - Maintain comprehensive documentation for each program, including attendance, photos, invoices, and feedback reports. - Prepare post-program reports highlighting participation, engagement, and outcomes. - Update the program database and dashboard for internal review and board reporting. 5. Member & Stakeholder Experience - Ensure a professional and engaging experience for mentors, participants, and partners. - Supervise volunteers and support staff during program activities. - Collect and analyze participant feedback to improve program quality. 6. Coordination with Committees - Collaborate with committee chairs and the executive team to ensure alignment of program objectives with TiE Nagpur’s mission. - Provide administrative and operational support for program-linked activities. Key Skills & Competencies Excellent planning, coordination, and multitasking abilities. Strong written and verbal communication skills. Proficiency in MS Office, Google Workspace, and accounting tools. Ability to manage multiple stakeholders and deadlines effectively. High sense of ownership, discipline, and accountability. Attention to detail in documentation and reporting. Qualifications & Experience Graduates from any field are eligible to apply. Bachelor’s degree in Commerce, Business Administration, or related field preferred. 2–4 years of experience in program coordination, operations, or accounting. Experience with industry associations, business chambers, or startup ecosystems preferred. Compensation Competitive salary based on experience and qualifications. Performance-linked incentives for successful program delivery and measurable outcomes. How to Apply Send your resume and cover letter to with the subject line: “Application for Executive Secretary – Programs & Accounts | TiE Nagpur”