Asst Manager HR

Job Description

Position: Asst. Manager/Dy. Manager – HR & Admin

Location: Bhiwadi, Rajasthan

No. of Vacancy: 1

Education Qualification: BBA/M.B.A

Salary - 5 LPA

Industry Specific: Manufacturing

Experience: (1) 5-6 years of relevant experience in HR and administration functions in a manufacturing

or project-based company.

(2) Experience in handling contractor workforce and time office operations is essential.

Key Roles & Responsibilities:

1. Contractor Labour Management:

 Maintain updated records of all contract labour as per statutory norms.

 Ensure contractors follow compliance requirements (CLRA, PF, ESI).

 Monitor gate entry/exit, deployment, working hours, and overtime.

 Conduct regular audits of contractor documents and practices.

 Administer contractor on boarding, orientation, and grievance redressal.

2. Recruitment & On boarding:

 Coordinate recruitment activities for workmen, staff, and supervisors.

 Conduct interviews, reference checks, and documentation.

 Facilitate pre-joining formalities, induction, and on boarding.

 Maintain manpower database and ensure alignment with approved headcount.

3. Employee Relations:

 Address employee grievances and facilitate conflict resolution.

 Drive employee engagement initiatives and welfare activities.

 Promote discipline and conduct domestic inquiries when required.

 Conduct Safety Committee Meetings.

4. Payroll & Attendance:

 Supervise time office functions – attendance, leave, overtime, and shift rosters.

 Validate and forward data for monthly payroll processing.

 Ensure accurate deduction of statutory dues (PF, ESI, PT, etc.).

 Resolve payroll-related queries of employees.

5. Training & Development:

 Identify training needs in consultation with departmental heads.

 Organize skill development and statutory training (fire safety, first aid, etc.).

 Maintain training records and feedback analysis.

 Track post-training performance improvements.

6. Performance Management:

 Coordinate the appraisal process (Half Yearly/annual).

 Monitor probation and confirmation processes.

 Maintain performance records and support PIP initiatives.

7. Statutory Compliance:

 Ensure compliance with applicable labour laws (Factories Act, CLRA, EPF, ESI, etc.).

 Maintain statutory registers and records as required.

 Coordinate labour department inspections and audits.

 Display statutory notices and maintain records as per law.

8. Reporting and MIS:

 Prepare and submit HR MIS reports (manpower, attrition, attendance, training, etc.).

 Maintain dashboards and monthly review data for management.

 Track key HR metrics for decision-making.

9. Environment Compliances:

 Assist in maintaining records related to environment clearances and pollution control.

 Coordinate with EHS and Admin teams to ensure waste disposal, hazardous material

handling, and green factory initiatives.

 Filling of FORM -4 & FORM 5 as per RSPCB Norms.

10. Industrial Relations:

 Maintain harmonious industrial relations within the factory..

 Handle disciplinary actions and domestic inquiries in line with company policy.

 Stay updated on labour law changes and their impact on IR.

11. Facility Management:

 Oversee housekeeping, food, transport, and security.

 Ensure maintenance of infrastructure and utilities (electricity, water, sanitation).

12. Asset Management:

 Maintain inventory of office and plant-related assets and supplies.

 Monitor usage and procurement of admin consumables.

13. Record Keeping & Documentation:

 Maintain employee files and HR-related documentation.

 Manage administrative records, licenses, and contracts.

Required Skills and Competencies:

 Strong understanding of labour laws and statutory compliance.

 Ability to manage contract labour and maintain discipline.

 Good communication and interpersonal skills.

 Experience in HR operations within manufacturing/plant setup.

 Proficient in MS Excel.