Purchasing Coordinator/Executive

Job Description – Purchase Coordinator / Executive

Location: Delhi

Experience: 2–4 / 3–5 years (preferably in AV / IT / Electronics industry)

Department: Purchase & Procurement

Reports To: Purchase / Operations Manager / Vendor Manager

About Savi Vision

Savi Vision Pvt. Ltd. is a leading provider of Audio-Visual (AV) solutions including Display Systems, Video Walls, Control Systems, Conferencing Solutions, and more. We are committed to delivering world-class technology with seamless execution across projects.

We are looking for a Purchase Coordinator / Executive with strong experience in procurement, vendor management, and material coordination in the AV industry. The candidate should be detail-oriented, cost-conscious, and proactive in ensuring timely material availability for projects.

Key Responsibilities

1. Vendor Management

• Identify, evaluate, and onboard reliable AV equipment & accessories suppliers.
• Maintain and update vendor database with complete information.
• Conduct periodic vendor performance evaluations (quality, delivery, pricing).
• Build and maintain strong supplier relationships to ensure reliability and consistency.

2. Procurement & Cost Management

• Issue accurate and timely Purchase Orders (POs) as per project needs and budgets.
• Negotiate pricing, payment terms, and delivery schedules to optimize costs.
• Ensure procurement strictly adheres to technical specifications and quality standards.
• Achieve cost savings without compromising on reliability or performance.

3. Material Availability & Logistics

• Ensure timely availability of materials for ongoing and upcoming projects.
• Track supplier lead times and follow up proactively for on-time delivery.
• Handle urgent/unplanned procurement requests.
• Plan dispatches in alignment with project execution timelines.
• Coordinate with logistics/transport vendors for safe, timely, and cost-effective deliveries.

4. Quality Assurance

• Verify compliance of procured items with technical & quality standards.
• Handle inspections, rejections, and replacements with vendors.
• Maintain vendor quality records and drive continuous improvement initiatives.

5. Inventory & Stock Control

• Monitor stock levels and ensure timely replenishment.
• Maintain accurate stock entries, consumption logs, and issue registers.
• Provide real-time visibility of stock to project and management teams.

6. Documentation & Compliance

• Maintain complete procurement documentation: POs, invoices, delivery notes, payments, warranties.
• Ensure compliance with audit requirements and company policies.
• Prepare delivery challans, gate passes, inward/outward/return material notes.

7. Damage & Risk Management

• Report and document material damages promptly.
• Coordinate with vendors, transporters, and insurers for claims.
• Analyze root causes and implement preventive measures.

8. Project Coordination

• Align purchasing schedules with project execution plans.
• Collaborate closely with project teams to ensure timely handover of materials at sites.
• Provide status updates to project managers and senior management.

Candidate Requirements

• Graduate in Supply Chain Management / Business Administration / Electronics / relevant field.
• Experience: 2–4 / 3–5 years in procurement, preferably in AV / IT / electronics / system integration industry.
• Strong knowledge of AV products such as displays, video walls, control systems, cables, racks, and accessories.
• Excellent negotiation, vendor management, and cost control skills.
• Proficiency in MS Excel, ERP / SAP tools, and procurement documentation.
• Strong organizational skills with ability to multitask.
• Good communication skills for coordination with vendors, project, and internal teams.