Billing & Vendor Invoice Support Specialist

4 weeks ago

india Rently Full time
Job OverviewWe are seeking a highly detail-oriented and organized Billing & Vendor Invoice Support Specialist to join our global finance operations team. This role is critical in managing invoice uploads, billing processes, payment reconciliation, and compliance tracking, ensuring seamless financial transactions between vendors, clients, and internal teams.The ideal candidate excels in high-volume data processing, meets deadlines with precision. Experience with billing platforms, ERP systems (e.g., NetSuite), and financial operations is a plus, but training will be provided for the right candidate.

Key ResponsibilitiesVendor Invoice Upload & ManagementUpload invoices to

third-party platforms

(e.g.,

Nexus, Ops Technology, RentCafe, RealPage, PayMode ) to facilitate client payments.Verify invoice details against

purchase orders, contract terms, and vendor agreements

before processing.Manage and maintain

Certificates of Insurance (COIs), W-9 Forms, and other compliance-related documents

in designated systems.

Billing & Payment ReconciliationGenerate, verify, and process invoices for client billing, ensuring

accurate pricing and service details .Investigate and

resolve billing discrepancies, payment disputes, and invoice errors

in coordination with internal teams.Reconcile vendor payments and

track outstanding invoices to prevent payment delays .

Client & Internal SupportAddress

client inquiries regarding invoices, payments, and billing adjustments

via email and ticketing systems.Support internal teams with

billing corrections, refunds, adjustments, and compliance-related queries .

System Management & Data AccuracyUtilize

NetSuite and other ERP/accounting systems

to track invoices, process payments, and maintain financial records.Ensure

data accuracy across multiple systems

by cross-checking vendor information, invoice details, and compliance documents.

Process Optimization & ReportingMonitor daily invoice uploads and billing transactions to ensure

timely processing and compliance .Identify

process inefficiencies and recommend automation or workflow improvements .Generate periodic reports on

invoice status, billing trends, and outstanding payments .

Qualifications & RequirementsEducation & ExperienceBachelor’s degree preferred

(Finance, Accounting, Business Administration, or related field).1-3 years of experience

in

billing, accounts payable, invoicing, or financial operations .Experience with

ERP/accounting systems (e.g., NetSuite, SAP, QuickBooks, or similar platforms)

is a plus.Prior experience in

global finance operations, remote teams, or shared service environments

is an advantage.

Skills & CompetenciesAttention to Detail:

Ability to

process large volumes of invoices and financial data accurately .Analytical Thinking:

Strong problem-solving skills for

identifying and resolving billing and payment discrepancies .Technical Proficiency:

Comfortable navigating

financial platforms, invoice management software, and CRM/ticketing systems .Communication Skills:

Strong

English proficiency (written and verbal)

to interact with

vendors, clients, and internal teams .Time Management:

Ability to

manage multiple priorities, meet deadlines, and work efficiently in a fast-paced environment .

Preferred AttributesProactive, self-motivated, and reliable

in executing financial tasks.Ability to

work independently and collaboratively across multiple departments .Eager to learn and adapt

to new processes, systems, and industry best practices.

Why Join Us?Work with a U.S.-based company

and gain international finance experience.Exposure to

leading billing, invoicing, and ERP platforms .Competitive compensation and

opportunities for career growth .

Hours:Operating in US hoursBe ready to work on night shifts and during weekends based on the work schedule

Professional Commitment:Being a product based company we heavily invest in developing functional/ technology/ leadership skill sets in our team members. So candidates who are willing to commit to a minimum of 2 years need to apply.

If you are a

detail-oriented financial professional with strong billing and invoice management skills , we encourage you to apply

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