Front Office Executive

3 weeks ago

Bengaluru, Karnataka, India Rx100 Ventures Full time

Job Title: Front Office Executive

Location: Bengaluru, India (On-site)

Experience: 1–3 Years

Position Overview:

We are seeking a dynamic and professional Front Office Executive to be the face of our organization. The role is pivotal in ensuring a smooth experience for visitors, clients, and employees, while also managing key front-desk operations, coordination, and administrative support.

About Rx100 Ventures:

Rx100 Ventures is a robotics-focused deep-tech venture builder, dedicated to leading humanity into the era of autonomous living. With a strong focus on innovation, precision, and operational excellence, we work at the intersection of cutting-edge technology and real-world applications. Our culture values professionalism, collaboration, and growth.

Key Responsibilities:

  • Greet and manage visitors, clients, and guests with professionalism.
  • Operate EPABX/switchboard, route calls, and handle inquiries effectively.
  • Schedule, prepare, and coordinate meeting rooms, including AV setup.
  • Manage incoming and outgoing mail, couriers, and related documentation.
  • Track and maintain office supplies, pantry stock, and petty cash records.
  • Coordinate with vendors, housekeeping, security, and facilities teams.
  • Support HR and Admin in onboarding new employees (welcome kit, desk readiness, ID cards).
  • Ensure compliance with visitor logs, access cards, and security protocols.
  • Provide daily/weekly reporting on reception activities, supplies, and petty cash reconciliation.

Requirements:

  • Graduate degree preferred.
  • 1–3 years of front office, administration, or hospitality experience.
  • Strong verbal and written communication skills.
  • Proficient with MS Office/Google Workspace; basic IT and AV setup knowledge.
  • Polished grooming, professional demeaner, and a customer service mindset.
  • Ability to handle multiple tasks with attention to detail and discretion.

What We Offer:

  • A professional and growth-focused work environment.
  • Exposure to cross-functional teams in a fast-growing deep-tech ecosystem.
  • Opportunities to contribute to process improvements and operational excellence.

Key Skills You'll Build:

  • Professional communication and client-facing etiquette.
  • Office administration, vendor management, and reporting skills.
  • Problem-solving and multi-tasking under real-time scenarios.
  • Exposure to cross-functional collaboration (Admin, HR, IT, Facilities).
  • Process improvement and operational coordination.

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