Account Executive

3 weeks ago

Chennai, Tamil Nadu, India Athenese Dx Private Limited Full time

Essential Duties and Responsibilities:

Logistics:

  • Deposit cheques to the bank and promptly notify the relevant person in the event of any cheque returns for follow-up.
  • Send dispatch details to parties via email.
  • Monitor courier tracking and promptly address any shipment delays or issues to ensure smooth delivery coordination.
  • Follow up on Cash on Delivery (COD) payments with couriers once the courier has been received by the party.
  • Update the Google sheet with the status of COD payments received from the courier.
  • Use SAP B1 Software for delivery tracking, dispatch status updates, and payment recording

Admin & Account:

  • Maintain and regularly update follow-up sheets, providing them to the concerned team for further action.
  • Send daily emails to each state regarding outstanding payments in a professional manner.
  • Clear suspense entries daily and update account information with field payments.
  • Manage accounts receivable for Delhi and Chennai regions once every 15 days.
  • Daily update of long Post-Dated Cheques (PDCs) or revised cheques, ensuring system updates.
  • Thoroughly check each invoice for outstanding balances, hold cheques, or bounced payments before shipment to clients.
  • Conduct a monthly analysis of instrument sales versus PDCs for accuracy and discrepancy identification.
  • Actively follow up on pending payments from clients to ensure timely collections

Education and/or Experience

  • Bachelor's degree in business administration, Finance, Accounting, or a related field.
  • At least 1-2 years of experience in logistics, administration, or accounts management, Payment Follow-up.

Preference:

Hindi known candidate is given more preference.

Required Knowledge, Skills, and Abilities

  • Knowledge in SAP B1 Version.
  • Ability to meticulously check invoices, monitor payments, and update records accurately.
  • Basic understanding of accounting principles, accounts receivable, and cash handling processes, capacity to develop and implement strategic sales plans aligned with business objectives and market dynamics.
  • Knowledge of maintaining and updating financial records, reconciling accounts, and managing suspense entries.
  • Familiarity with logistics processes, courier tracking systems, and handling COD payments.
  • Efficiently manage and prioritize multiple tasks such as tracking shipments, following up on payments, and maintaining records.
  • Strong written and verbal communication skills for sending professional emails and coordinating with various stakeholders.

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