Accounts Payable Specialist

2 days ago

Malappuram, India GS IT Infrastructure Full time

Company: Global Surf IT infrastructure Location: Dubai Silicon Oasis, Dubai Job Type: Full-time Experience: 2-4 Years About Us We are a leading IT solutions provider based in Dubai, backed by a dedicated support team in Cochin, India. We deliver cutting-edge and customized technology services across IT infrastructure, AV & ELV systems, cloud solutions, cybersecurity, and managed services. With a strong commitment to innovation and customer satisfaction, we help businesses leverage technology for growth, scalability, and security. Click to know more about our company: Best IT Solutions Company in Dubai for Growth & Efficiency | GSITJob Summary We are looking for a detail-oriented and proactive Accounts Payable Executive to handle vendor invoices, payments, and reconciliations. The role involves coordinating with internal teams to ensure accurate 3-way matching, resolving vendor queries, maintaining compliant documentation, and supporting UAE audit, VAT processes, and month-end closing activities. Key Responsibilities Vendor Payments & Invoice Management • Process, verify, and reconcile vendor invoices in compliance with internal financial policies. • Ensure timely and accurate vendor payments through bank transfers, cheques, and online banking portals. • Manage payment cycles, prepare payment run schedules, and handle urgent vendor payment requests. • Monitor vendor accounts and ensure all payments are up to date. Vendor Coordination & Reconciliation • Act as the primary point of contact for vendor payment queries. • Resolve discrepancies related to invoices, GRNs, purchase orders, and agreed payment terms. • Perform monthly vendor account reconciliation and maintain accurate vendor ledgers. • Maintain updated vendor master data (bank details, contact information, TRN, etc.). Documentation & Compliance • Maintain daily, weekly, and monthly Accounts Payable reports. • Ensure accurate documentation aligned with UAE audit requirements. • Understanding of UAE VAT processes is an added advantage (invoice validation, tax documentation, compliance support). • Assist in preparing financial reports, audit documentation, and supporting schedules. Internal Coordination • Coordinate with procurement, finance, and operations teams for invoice validation and 3 way matching. • Support month-end closing activities such as accruals, AP aging analysis, and reporting. Key Skills & Competencies • Strong knowledge of vendor payments, invoice processing, and bank reconciliations. • Proficiency in MS Excel and accounting software (Tally / SAP / ERP systems). • High accuracy, attention to detail, and strong follow-up skills. • Good communication and problem-solving abilities. • Ability to manage multiple vendors and a high volume of invoices. Education & Experience • Bachelor’s degree in Accounting, Finance, or a related field. • 2–4 years of experience in Accounts Payable with strong exposure to vendor payments. • Experience in the IT/Services industry is an added advantage. • Familiarity with UAE VAT is preferred

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