Project Contract Head

4 weeks ago

Mumbai, India Acme Services Full time

Experience: 15 to 25 years

CTC: 50 to 70 LPA

Location: Mumbai (Mahalaxmi, Chembur, Bandra)

Industry: Real Estate Developers preferred


Job Purpose

The Contracts Lead role will be responsible for overseeing, managing, and leading the end-to-end contracting process for the assigned real estate projects. This role ensures that contracts are executed efficiently, risks are mitigated, and legal and commercial interests are safeguarded. The position plays a critical role in supporting project delivery and ensuring cost control and compliance with legal standards.


Experience

• 15+ years of experience in contract management, including at least 5 years in a leadership role within the real estate or construc-tion industry.

• Proven track record in handling large-scale real estate projects (residential, commercial, or infrastructure).

• Experience in dispute resolution, claims management, and negotiations with contractors/vendors.


Educational Qualification:

• Bachelor’s Degree in Civil Engineering (BE-Civil) from a reputed institution.

• Additional certifications in Contract Management, Legal Compliance, or Construction Management will be an added advantage.


Major Accountabilities

Contract Management and Execution

• Lead the end-to-end contract lifecycle, including drafting, reviewing, negotiating, and executing contracts for all real estate projects.

• Develop standardized templates and processes for contracts to ensure consistency and efficiency.

• Ensure timely execution of contracts to align with project schedules and avoid delays.

• Prepare and finalize technical specifications, scope of work, and item descriptions for all contracts.

• Draft and issue key documents, including Letters of Intent (LOI), Letters of Award (LOA), deviation statements (DOS), work orders, and agreements.

• Develop and maintain an updated database of material rates, taxes, and applicable duties for accurate cost estimations.

• Conduct rate analysis for all project components, including civil works, finishing, and interior components.

• Collaborate with purchase teams, site-in-charge, and contractors for finalization of extra and miscellaneous items.

Risk Mitigation and Compliance

• Conduct risk assessments to identify and mitigate contractual, financial, legal, and operational risks.

• Ensure all contracts comply with relevant laws, real estate regulations, statutory requirements, and IS specifications.

• Monitor contractor performance to ensure adherence to legal, safety, and labor law compliance.

• Address and resolve deviations, amendments, and variations while safeguarding organizational interests.

Claims and Dispute Management

• Proactively manage claims, variations, and disputes with contractors and vendors.

• Collaborate with internal teams and legal advisors to resolve conflicts in a cost-effective and timely manner.

• Develop processes for early identification and escalation of potential disputes.

Vendor and Contractor Management

• Lead the pre-qualification process for vendors and contractors to ensure alignment with project requirements and company stand-ards.

• Evaluate vendor proposals, negotiate pricing, and finalize contracts to achieve cost efficiency without compromising quality.

• Maintain strong relationships with contractors and vendors, ensuring accountability and adherence to contractual obligations.

Performance Monitoring and Reporting

• Establish processes to monitor and evaluate contractor performance, deliverables, and milestones against agreed timelines and quality standards.

• Track key contract milestones, providing periodic progress reports on status, risks, cost implications, and variations to senior man-agement.

• Implement systems for evaluating project costs and optimizing rate analysis to control deviations and expenditures.

Tender Management and Negotiations

• Float tender inquiries to shortlisted contractors, consultants, and agencies based on project requirements.

• Evaluate tender responses, prepare comparative statements, and recommend vendors through technical and commercial assess-ments.

Lead negotiations with contractors and vendors to secure competitive pricing and favorable contract terms.

• Ensure timely finalization and issuance of contracts, agreements, and procurement-related documentation.

Contract Execution and Cost Control

• Monitor and manage contract execution to ensure adherence to timelines, specifications, and project deliverables.

• Collaborate with site teams, purchase departments, and contractors to finalize project milestones and assess work durations.

• Track and control costs by optimizing rate analysis and addressing deviations promptly.

• Maintain process knowledge of taxes, import procedures, letters of credit (LC), and other commercial aspects of contracts.

Team Leadership and Development

• Lead, mentor, and develop the contracts team to foster a high-performance culture of accuracy, accountability, and process excel-lence.

• Provide training on contract management, legal compliance, negotiations, and risk mitigation processes.

• Develop standard operating procedures (SOPs) for contract processes and ensure alignment across all project teams.

• Collaborate with internal stakeholders, including project, procurement, and legal teams, to ensure seamless project execution and delivery.


Work Environment

• Primarily office-based with regular site visits for quality checks, audits, and project coordination.

• Collaborative work with internal teams such as legal, project management, procurement, and finance to ensure seamless contract execution and project delivery.

• Periodic travel to meet with vendors, contractors, and project stakeholders as needed.

• The role requires conducting on-site audits to monitor contractor compliance with specifications, safety standards, and quality benchmarks.

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