Admin & Operations Executive

3 weeks ago

Visakhapatnam, India EarthFokus Full time

Job Title: Admin & Operations ExecutiveLocation: Chennai (On-site)Employment Type: Full-timeAbout the RoleWe are looking for a reliable and detail-oriented Admin & Operations Executive to manage daily office operations, HR coordination, documentation, and finance support. You will ensure smooth internal processes, timely reimbursements, and audit-ready records.Key ResponsibilitiesTrack attendance and manage reimbursements, allowances, and petty cash.Maintain vendor records, coordinate POs, invoices, and procure office supplies.Handle staff travel bookings, logistics, and office utilities.Maintain expense registers and support GST, audits, and statutory submissions.Organise licenses, insurance, renewals, and maintain a central digital admin folder.Coordinate with teams to ensure timely submissions and compliance.Required Skills & AttributesStrong organisational skills and attention to detailProficiency in Google Workspace, Excel, and NotionTrustworthy with confidential financial and administrative dataProactive, process-driven, and calm under pressureExperience2–5 years in admin, office operations, accounts support, or facility managementStartup or mid-sized corporate experience preferredKey Performance Indicators Reimbursements processed within 3 daysAttendance reports 100% accurate monthlyPetty cash and utility records with zero discrepanciesAdministrative documents audit-ready within 1 working day

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