Travel and Facilities Specialist

Job description:Job Description: Travel & Administration – ExecutiveCompany Overview:Sea6 Energy is a pioneering company dedicated to advancing the large-scale cultivation ofseaweed using floating farms. Our focus extends beyond cultivation as we also lead the wayin manufacturing high-quality seaweed-based products. Currently, our primary applicationsare in agriculture, with a vision to explore a wide range of value-added products in the future,including applications in animal feed, food additives, and renewable plastics. With acommitment to sustainability and cutting-edge technology, Sea6 Energy is at the forefront ofrevolutionizing the seaweed industry and contributing to a greener and more sustainablefuture.Founded in 2010 at the Indian Institute of Technology Madras, Sea6 comprises amultidisciplinary and highly talented team of engineers and scientists. We strive to createdisruptive solutions for a sustainable planet and are looking for individuals who share ourpassion for innovation and sustainability in a field with the potential to revolutionize oceanagriculture.Position: Travel & Administration ExecutiveCompany: Sea6 Energy Private LimitedLocation: BangaloreJob Summary:We are looking for a candidate with 5-6 years of experience in travel desk management andadministration. The ideal candidate should be capable of handling domestic reservations,coordinating travel and cab arrangements, guest handling, and performing travel desk-related support activities. The role also includes providing administrative support for officeoperations, such as handling calls, managing facilities, procuring office-related items, andassisting with events and meetings.Responsibilities:Travel Desk: Travel arrangements: Support the Travel Manager with flight bookings, domestictravel (train/bus), hotel reservations, transportation, visa processes, and overall travelcoordination. Coordination: Liaise with airlines, hotels, and other service providers to ensureefficient and employee-friendly travel arrangements. Customer service: Address travel-related queries and provide excellent service toemployees. Record keeping: Maintain accurate records of travel transactions, vendor bills, andcorrespondence. Timely support: Provide timely updates on flight schedules, cancellations, orchanges. Negotiation: Negotiate with vendors to secure the best rates. Emergency changes: Manage emergency changes or cancellations andcommunicate updates to traveling employees. Visa applications: Assist with visa applications, documentation, and processing incoordination with vendors. Travel reports/MIS: Prepare and submit detailed travel reports and MIS. Follow upon billing and payments.Administration: Office management: Handle general office tasks, including stock-keeping, issuing,and controlling stationery/office supplies as per employee needs. Front desk support: Answer phone calls, communicate with stakeholders, andconvey important messages. HR support: Assist new recruits with facilities and necessary assets, and support theHR team in organizing events and meetings. Facilities management: Ensure office facilities and guesthouses are well-maintained and address any concerns raised by employees. Expense management: Manage petty cash, document expenditures, file monthlyexpense statements, and ensure timely payments. ID cards: Manage the issuance and control of ID cards in coordination with HR.Coordinate with offices/factories for visitor/guest management and gate passes. Material inward/outward: Coordinate inward/outward couriers and materialdispatches for domestic and international shipments.Desired Skills: Strong written and verbal communication skills. Proficiency in MS Office tools (Excel, Word, PowerPoint). Excellent time management. Strong organizational and multitasking abilities. Problem-solving attitude. Attention to detail.