Documentation Specialist

1 month ago

Chennai, India Hitachi Careers Full time

Description

Business Information:

Hitachi Energy is a pioneering technology leader that is helping to increase access to affordable, reliable, sustainable, and modern energy for all. We help to power your home, keep the factories running, and our hospitals and schools open. Come as you are and prepare to get better as you learn from others. Bring your passion, bring your energy, and plug into a team that appreciates a simple truth: Diversity + Collaboration = Great Innovation. Visit us - www.hitachienergy.com.

Our Indian Operations Centre (INOPC) is a competence center with around 2000+ skilled engineers who focus on tendering, engineering, planning, procurement, functional system testing, installation supervision, and commissioning. Over the last decade, INOPC has evolved to become the largest engineering hub serving more than 40 countries across different energy sectors. The team caters to the four business units—Transformers, Grid Integration, Grid Automation, High Voltage and has successfully executed engineering and commissioning for projects in more than 80 countries.

Mission Statement:

Handling of all documents from Internal and External Suppliers. Sending documents for information and approval both Internal and End Customers., Structure, and put together the Site Documentation, both electronically and paper.

Your responsibilities:

  • You will be handling of all documents from Internal and External Suppliers & sending documents for information and approval both Internal and End Customers.

  • You will be Sort, Structure and put together the Site Documentation, both electronically and paper

  • You will be delivering Tender Documentation (Bid-submission) to Customer with the inputs from Lead Engineers, Tender Leader and Dept. Head’s. Profile & upload Drawing files, Manuals, Test Reports, Calculations, etc. required for the Bid-submission from internal and Suppliers into the Database or common drive and various tools like PDL and Binder.

  • Proper follow-up with other departments to submit the documents & organize the files in a folder structure in the softcopy Binders.

  • Check & upload the Drawing files, Manuals, Test Reports, Calculations, etc. from Engineers and the Sub Suppliers.

  • Upload the documents into the Document Management System (EDMS).

  • Maintain the complete Project Documentation Status & communicate with Project Manager and Departments for Clarifications and Suggestions.

  • Proper follow-up with other departments to submit the documents.

  • Distribute the documents to various departments for Review & Approval & send the documents by Transmittal for Customer Review & Approval

  • Adding the documents into e-Room (web-based database, Easy access for the members in different locations)

  • Organize the files in a folder structure in the softcopy Binder & print out the drawings as hard copies and insert them into binders, if needed (This is the installation and Final Plant documentation) and send it to respective sites.

  • Check & upload updated drawing files (updated due to possible changes during the installation on-site) and all the above steps will be followed for new revisions, As-Built documents are printed out as hard copies and insert into binders and send to respective sites (This is the As-Built Documentation).

  • After the Customer Approval, hand over the Project to After Sales Department.

  • Living Hitachi Energy’s core values of safety and integrity, which means taking responsibility for your own actions while caring for your colleagues and the business.

Your background:

  • Any Degree (Non-Engineering) / Diploma from a recognized university.

  • Candidate should have 2 to 6 Years of experience in contract reading and understand the Customer documentation requirements.

  • Should have strong knowledge in MS Excel, Word and PPT, EDMS etc.

  • Excellent written and verbal communication skills.

  • Should be a team player.

  • Should have good experience in preparing a report and maintaining the record.

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