Personal Assistant to Chief Executive Officer

4 weeks ago

Chennai, India CodeGama Full time

**Company Description**


CodeGama is a dynamic software solutions company headquartered in Bengaluru. Our team comprises passionate and vigorous individuals dedicated to driving software-based solutions for web and mobile application development, blockchain, and crypto development. We take pride in delivering innovative solutions to our clients and continuously pushing the boundaries of technology.


**About the Role: Personal Assistant to Chief Executive Officer**


We are currently seeking an experienced Personal Assistant to provide top-level assistance to our high-level executives. The ideal candidate will be well-organized and comfortable scheduling meetings, responding to emails, and drafting documents on behalf of the CEO. Additionally, they should excel in coordinating necessary meeting preparations and effectively managing the CEO's schedule.


**Roles & Responsibilities:**


- Calendar management for the CEO

- Handling email correspondence and document requests on behalf of the CEO

- Drafting slides, meeting notes, minutes of meetings, and documents for the CEO and/or MD

- Successfully completing critical deliverables to facilitate the CEO's leadership

- Researching, prioritizing, and following up on incoming issues and concerns addressed to the CEO

- Generating various MIS reports for the CEO and coordinating with various departments for necessary reports

- Serving as a bridge for smooth communication between the CEO's office and internal departments

- Supporting the CEO in the preparation and presentation of reports, proposals, budgets, and related activities

- Overseeing coordination and collation of quarterly reports for Board meetings

- Assisting and coordinating strategy planning exercises

- Conducting meaningful business data analysis

- Keeping the CEO well informed of upcoming commitments and responsibilities

- Coordinating and planning top executive corporate meetings and facilitating cross-divisional coordination

- Participating as an adjunct member of the Executive Team and assisting in scheduling and attending all meetings

- Producing and managing information as required

- Arranging Board of CEO's meetings and different executive-level events, as required

- Maintaining and developing systems, procedures, and records in line with the organization's policies and objectives


**Qualifications:**


- 2 to 3 years of experience preferred as a Personal Assistant

- Excellent written and verbal communication skills

- Proven experience as an Executive Assistant

- Well-organized, detail-oriented, with the ability to multitask and follow up effectively

- Bachelor's or Master’s degree or equivalent experience

- Proficiency in Microsoft Office suite

- Experience in managing multiple priorities, administrative coordination, and logistics

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