Company Secretary to Trust

3 weeks ago


Mumbai Metropolitan Region, India Naveli Enterprise Solutions Full time

Company - Healthcare / Hospital

Location - Bandra in Mumbai

Role - Trust Secretary


Position Overview:

We are seeking a Trust Secretary to join our esteemed organization and provide comprehensive administrative and secretarial support to our trust. The ideal candidate will have a background in Company Secretarial practices, with a specific focus on charitable trusts or hospitals. This role requires meticulous attention to detail, strong organizational skills, and a deep understanding of regulatory compliance within the charitable sector.


Key Responsibilities:

  1. Secretarial Support:
  • Act as the primary point of contact for the trust, handling all correspondence, calls, and inquiries efficiently and professionally.
  • Prepare and distribute agendas, notices, and minutes for trust meetings, ensuring accuracy and compliance with statutory requirements.
  • Maintain an organized filing system for trust documents, policies, and legal records.


2.Regulatory Compliance:

  • Stay abreast of relevant laws, regulations, and best practices governing charitable trusts and ensure the trust’s adherence to these standards.
  • Assist in the preparation and submission of statutory filings, such as annual reports, financial statements, and tax returns.
  • Monitor changes in legislation and advise the trust on any potential impact or necessary actions.


3.Governance Support:

  • Coordinate trustee appointments, retirements, and induction processes, facilitating smooth transitions and ensuring compliance with trust policies.
  • Support the Board of Trustees by providing administrative assistance, scheduling meetings, and collating relevant materials.

4.. Financial Administration:

  • Assist in budget preparation and financial planning processes, working closely with the finance team to ensure accuracy and transparency.
  • Maintain financial records, including donations, grants, and expenditure, in accordance with accounting standards and regulatory requirements.

5.Stakeholder Management:

  • Cultivate strong relationships with trustees, donors, beneficiaries, and external stakeholders, representing the trust professionally and ethically at all times.
  • Coordinate communication efforts to keep stakeholders informed about the trust’s activities, achievements, and impact.

Qualifications and Experience:

  • Bachelor’s degree in Law, Commerce, Business Administration, or a related field.
  • Qualified Company Secretary (CS) with membership in a recognized professional body.
  • Proven experience working in a similar role within charitable trusts, hospitals, or related organizations.



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