Executive Assistant

1 month ago

Noida, India Raphe mPhibr Full time

About the company:


Raphe mPhibr Pvt. Ltd. is a hi-tech aerospace manufacturing company. We supply customized, comprehensive UAV (Unmanned Aerial Vehicle) solutions. Our innovation spreads across a broad spectrum and our research spans many advanced engineering fields. Our primary focus is to innovate and support India to become self-reliant in manufacturing. We have spurred a revolution by indigenously developing and manufacturing every subsystem that is used in a UAV.


Do you want?


  • The opportunity to be part of National Mission of strategic importance
  • Opportunity to work alongside highly innovative and technical minds
  • Competitive salary based on your skills
  • Outstanding career growth opportunity


Job brief:


We are looking for an executive assistant who is fast-paced, requiring an extraordinary number of skills displayed in quick time. Processing information with a dedication to accuracy, making quick and effective decisions, grouping tasks, and exercising intuitive judgments on the fly will be the hallmarks of the incumbent.


Do you want to be part of a team of innovators? If yes, then let’s solve the real problems and innovate new possibilities. Sounds interesting? Come, join us on this incredible journey


Do not just dream about what’s next; build it


Salary Offered:- 20-50 LPA


Required Skills:


  • Proven experience as an executive assistant or other relevant administrative support experience
  • In-depth understanding of entire MS Office suite
  • Must be able to meet deadlines in a fast-paced, quickly changing environment.
  • A proactive approach to problem-solving with strong decision-making skills
  • Professional-level verbal and written communications skills
  • Handle communication going out of executive's office while maintaining confidentiality


Desired Skills:


  • Ability to organize a daily workload by priority
  • High on drive and energy
  • Must be flexible with working hours


As an Executive Assistant, you will:


  • Plan, organize key business meetings and follow up on action plan
  • Manage and coordinate with stakeholders globally
  • Participate in decision-making on behalf of the executives.
  • Organize calendars and proactively manage communications from the executive's office
  • Collaborate with cross-functional departments and present project updates to the executives
  • Preparing reports, memos, letters, and other business documents
  • Initiate business plan meetings
  • Organize business performance review meetings on monthly / quarterly basis
  • Prepare business analysis / projections as and when required by the executive
  • Researching and preparing data to prepare documents and presentations for executives and the board of directors
  • Using various data visualization tools, including word processing, spreadsheets, databases, and presentation software, present reports to the executives
  • Accurately recording minutes of the meetings and executing the follow-up action
  • Answering phones, routing calls to the correct person or taking messages
  • Filing and retrieving corporate records, documents, and reports
  • Managing executive's guests and visitors and prioritizing meetings with the executives
  • Reading and analyzing incoming memos and submissions, and distributing them as needed
  • Coordinate travel arrangements for executives
  • Performing office duties that include ordering supplies and managing a record database
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence
  • Provide general administrative support


Degree and Experience:

  • Masters in Administration/Management
  • 5+ years of relevant experience as an Executive Assistant

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