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State Proposal Writer

1 month ago

India FedTec Full time

FedTec Overview:


FedTec is a Woman-Owned Small Business with headquarters in Reston, VA. However, FedTec is more than just a company – we are a dedicated team of visionary individuals who understand the power of transformation. With our unwavering commitment to innovative technology and forward-focused methods, we empower government agencies to fulfill their missions successfully with our capabilities in Digital Transformation, and Cyber Security. Our strategy is rooted in in-depth advising and a unique shoulder-to-shoulder mission experience, all geared towards enabling our clients, their agencies, and every American to thrive. We use the same approach as our employees, building meaningful and lasting relationships to meet their evolving needs and help them grow. We are excited to welcome you to our family.


Job Title: State Proposal Writer

Location: Remote

Job Type: Full-Time

Work Schedule: 6:30 PM to 4:00 AM IST, following the American holiday schedule.


Job Summary:

The State Proposal Writer will be responsible for preparing high-quality proposals in response to state government RFPs (Requests for Proposals), RFOs (Requests for Offers), and other solicitations. This individual will collaborate closely with the business development, technical, and subject matter experts (SMEs) to create clear, compelling, and compliant proposals that align with client requirements and organizational goals.


Primary Responsibilities:

  • Proposal Writing & Development:
  • Develop, write, and edit proposal content, ensuring all submissions meet RFP requirements, deadlines, and state-specific guidelines.
  • Collaborate with various departments to gather input, technical details, and supporting documents for proposals.
  • Create clear, concise, and persuasive content that aligns with the client's objectives and the company's strengths.
  • Coordinate and manage the proposal development process from start to finish, including timelines, review cycles, and final submission.
  • Proposal Coordination:
  • Work with cross-functional teams, including legal, finance, and program managers, to gather necessary information and ensure all compliance requirements are met.
  • Organize and maintain proposal libraries, templates, and previous proposal documents.
  • Maintain a proposal schedule, ensuring all deadlines are met, and the proposal is submitted on time.
  • Proposal Compliance & Quality Control:
  • Ensure adherence to state-specific regulations and policies for proposal submissions.
  • Review and revise proposal drafts for accuracy, clarity, and overall quality.
  • Ensure all proposal sections are compliant with solicitation requirements, formatting, and evaluation criteria.
  • Collaboration & Communication:
  • Communicate regularly with the proposal team, subject matter experts, and stakeholders to ensure alignment on strategy and messaging.
  • Work closely with the Proposal Manager and team to identify proposal themes and key differentiators.
  • Continuous Improvement:
  • Research and analyze trends in state procurement processes to stay updated on best practices and evolving regulations.
  • Contribute to the development and refinement of proposal processes, templates, and materials.


Basic Qualifications:

  • Bachelor’s degree in English, Communications, Business Administration, or related field.
  • 3+ years of experience in writing and developing state government proposals, particularly for public-sector clients.
  • Knowledge of state procurement processes, RFPs, and proposal evaluation.
  • Strong writing, editing, and proofreading skills, with a keen attention to detail.
  • Ability to work independently and manage multiple proposals simultaneously.
  • Excellent organizational, time management, and project management skills.
  • Proficient in Microsoft Office Suite (Word, PowerPoint, Excel) and proposal management tools (e.g., Deltek, RFPIO).


Preferred Qualifications:

  • Experience with specific state government contracting processes.
  • Knowledge of government compliance standards (e.g., FAR, DFARS, 508 Compliance).
  • Familiarity with state-specific regulations or policies (depending on location).
  • Proposal writing certification (e.g., APMP).
  • Experience with proposal management software and collaboration tools.


Key Competencies:

  • Attention to Detail: Ensuring accuracy in proposal documents and alignment with client requirements.
  • Communication Skills: Ability to communicate complex ideas clearly and concisely to both technical and non-technical audiences.
  • Problem-Solving: Identifying and addressing potential challenges or gaps in proposals.
  • Collaboration: Ability to work effectively with cross-functional teams to gather input and deliver high-quality proposals.
  • Time Management: Ability to manage competing priorities and meet strict deadlines.


When You Join FedTec, You Are Joining a Family We take pride in our work and the true and transparent relationships we build with our employees and partners. We believe that positive energy attracts like-minded individuals, which is why we have such exceptional people on our team.

Just as you'd do for your own family, we prioritize your safety, health, and happiness. That's why we've created the FedTec Total Well-Being program, offering benefits like:

  • Comprehensive medical, dental, and vision plans. These plans encompass a range of beneficial features, such as Telehealth virtual care programs, and access to resources to support your physical and mental well-being.
  • Generous paid time off for relaxation and rejuvenation.
  • Financial security through 401k, company-paid short and long-term disability, life insurance, and additional voluntary coverage.
  • Support for your life and family with access to an Employee Assistance Program, Pet Insurance, and Prepaid Legal services.
  • Recognition and growth opportunities through our Rewards & Recognition and Learning & Development programs.
  • Our newest addition, the FedTec Fit Program, features an on-staff Fitness Coach who provides personal and group sessions, company fitness challenges, and ongoing support for your fitness goals.


At FedTec we embrace the power of diversity, fostering a culture where varied thoughts, ideas, and perspectives empower our employees and partners to thrive. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, disability, or status as a protected veteran and we maintain a drug-free workplace to ensure a safe and healthy environment for all.


If you feel that your qualifications, talents, and values align with our culture, we welcome you to apply by submitting your resume today