Executive Assistant

5 hours ago

Surat, India Sonani Industries Pvt. Ltd. Full time

We are seeking an organized, proactive, and detail-oriented Executive Assistant to support the Director in managing day-to-day operations, project management, and various administrative tasks. The ideal candidate will have a background in engineering or an MBA, with at least two years of relevant experience in the engineering field. The role will involve project reporting, meeting management, and maintaining confidentiality across multiple projects, making it essential for the candidate to handle sensitive information with discretion.


Key Responsibilities:

Project Management:

Support and assist in managing multiple smaller projects, ensuring timelines, budgets, and project milestones are met.


Project Reporting:

Compile, track, and report on project progress, timelines, and resource allocation. Communicate updates with relevant stakeholders.


Confidentiality:

Maintain confidentiality across various ongoing projects and within the organization. Handle sensitive business information and communications securely.


Meeting Management:

Organize and manage day-to-day meetings for the Director, including scheduling, preparing agendas, and ensuring timely follow-ups on action items.


Call Assistance:

Manage and screen calls, assist with phone communications, and prioritize important inquiries for the Director.


Travel Planning:

Coordinate and organize travel arrangements (flights, hotels, itineraries) for the Director, ensuring smooth and efficient logistics.


Required Skills & Qualifications:

Educational Background:

Bachelor's degree in Engineering, Business Administration (MBA), or a related field.

Preference for candidates with an engineering background.


Experience:

Minimum of 2 years of experience in a similar executive assistant role within the engineering or technical field.


Technical Skills:

Advanced proficiency in Microsoft Office Suite (Word, PowerPoint, Excel, OneNote).

Experience with project management software (e.g., MS Project, Asana, Trello) is a plus.


Communication:

Strong verbal and written communication skills. Ability to clearly articulate information to different stakeholders.


Organizational Skills:

Excellent time management and organizational abilities, capable of juggling multiple tasks and managing competing priorities effectively.


Attention to Detail:

High attention to detail, ensuring accuracy and completeness in reporting, meeting agendas, and all correspondence.


Confidentiality & Discretion:

Strong ability to handle confidential information with integrity and professionalism.


Preferred Qualifications:

Familiarity with project management tools and software (e.g., MS Project, Asana, Jira, etc.)

Ability to anticipate needs and take initiative in handling tasks and responsibilities.

Experience in a fast-paced, dynamic work environment with evolving priorities.

Why Join Us:

Competitive salary and benefits package.

Opportunities for professional growth and development within a supportive, innovative team environment.

Gain hands-on experience in project management, executive operations, and strategic planning.

To Apply:

Please submit your resume along with a cover letter highlighting your relevant experience to [email/contact information].

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